Lochner · 2 hours ago
Administrative Assistant
Oklahoma City, OK
Full-time
Onsite
Entry Level
2+ years expLochner is a trusted infrastructure services provider for aviation, surface transportation, and water clients, aiming to empower their team to enhance communities across the US. The Administrative Assistant will represent the organization professionally, manage communication and office supplies, assist with scheduling and events, and provide support to staff and visitors.
Civil EngineeringConsultingLegal
Responsibilities
Represent the organization in a professional and friendly manner in initial phone or on-premises contact
Receive, screen, and relay all incoming calls to proper party, voice mail system or take messages
Monitor and update the company office calendar and statuses of employees
Receive, sort, and distribute manage incoming mail, publications, and packages
Coordinate the pick-up and delivery of USPS, FedEx, and UPS
Responsible for general office machine maintenance including ordering and stocking copiers with supplies and paper. Purchase and maintain appropriate inventory of general office supplies, kitchen supplies, marketing and production supplies, and general IT supplies
Order, maintain and organize supplies and production room
Responsible for recording monthly inspections of the AED Device and stocking replacement supplies when needed
Maintain log of employees required to attend CPR trainings and renewals
Assist in facilitating errands when needed or required
Ensure conference room and common areas are clean and always prepared before and after meetings and events
Anticipate events and meetings by making extra coffee, setting out water bottles or other needed items
Schedule recycling pickup as needed
Assists in the hard copy production of Engineering, Planning, Marketing and HR documents
Miscellaneous data entry, copy, email, scan, fax and binding of documents as needed
Prepare for new hires: swag bag, coordinate set up of computer & office
Assist others with office and companywide events
Assist staff (local and non-local) coordinating travel accommodations
Create and proof documents as requested by employees
Produce financial reports in support of managers
Prepare and track invoices to our clients based on contract requirements
Compose internal and external communications
Manage contract and price negotiations with office vendors and service providers
Ensure all vendor invoices are invoiced and paid on time
Provide general support to visitors
Assist in the on-boarding process for new hires
Coordinate travel arrangements as needed
Liaise with facility management vendors, including cleaning, catering, and security
Plan in-house or off-site activities, celebrations, and conferences
Provide additional support as needs arise
Qualification
Required
2+ years of administrative and clerical experience
Minimum High School Diploma
Must be comfortable working in an office
Proficient knowledge of Microsoft Word, Excel, Outlook and Adobe Acrobat/PDF software
Flexibility and collaboration skills
Written and verbal communication proficiency
Ability to use independent judgment and prioritize workload to perform a wide variety of tasks in a professional manner
Initiative to learn new skills and take on new tasks
Willingness to complete varied tasks
Familiarity with email scheduling tools
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Benefits
Competitive Premiums for Medical, Dental, and Vision
Paid Time Off and Flexible Holiday Program
Company Paid Disability (includes paid Maternity Leave), and Life Insurance
Health Savings Accounts (HSA) with Employer Contribution
Flexible Spending Accounts (FSA) for Medical Expenses and/or Dependent Care
Paid Family Leave
Retirement Plan with Employer Match
Flexible Work Schedules (Hybrid or Remote, when possible)
Wellness Program for Physical and Mental Health
Lochner Cares Non-Profit 501c3
Education and Training Assistance
Employee Assistance Program
Employee Discounts
Paid Time Off for Charitable Acts of Service
Company
Lochner
Lochner offers services such as planning, environmental consulting, design, construction engineering, and inspection.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Terry A. Ruhl, P.E., F. ASCE, DrBA
Board Chair and CEO
Mike Kirchner, PMP
Senior Vice President, Chief Governance Officer
Recent News
2025-11-24
2025-08-08
Company data provided by crunchbase