Gustavus Adolphus College · 6 hours ago
Administrative Coordinator
Saint Peter, MN
Full-time
Onsite
Entry Level
$18.50/hr - $20.50/hr
2+ years expGustavus Adolphus College is a private liberal arts college located in St. Peter, Minnesota, serving approximately 1,800 students. They are seeking an Administrative Coordinator to provide program coordination and administrative support to the nursing department, the master of athletic training program, and the public health program, ensuring efficient operations and compliance with accreditation standards.
EducationHigher EducationUniversities
Responsibilities
Support the daily operations and coordination of the programs, including liaise responsibilities with partners (internal and external) and licensure and accrediting bodies
Organize and maintain student, accreditation, financial and other electronic records deemed necessary within the statutes for state licensure and national accreditation
Design and maintain reporting procedures (including Excel files and databases) regarding data, confidential student information, and statistical research
Prepare and generate reports in a timely manner as required by the department chairs, program directors, and accrediting and licensing agencies
Assist with admission and retention of student cohorts:
Support admission and progression procedures, including determining initial transcript evaluation and other quantifiable data review
Communicate with the Registrar, Admissions, and Academic Advising department regarding admissions, advising, and college graduation requirements of student cohorts
Manage file review for applications, including application profile, transcript evaluation, and additional application documents as necessary and binding & disseminating files to reviewers
Manage the collection of admission and progression requirements throughout the summer and academic year
Assist the Clinical Coordinators to facilitate the completion and proper filing of clinical affiliation agreements, background checks, and other faculty/student onboarding requirements
Assist the department chairs and program directors with departmental data collection and analysis, monitor trends for program assessment and evaluation
Create and revise operational systems and procedures, recordkeeping systems, forms, office layout, and budgetary requirements toward continuous improvement
Maintain efficient workflow by organizing office files, supplies and equipment
Provide expertise in the operation of office equipment and maintain supplies inventory
Process incoming and outgoing correspondence and mail for faculty
Maintain Excel files regarding fiscal management of departmental purchases and expenses
Pay bills, create purchase orders, submit expense statements, and collaborate with the department chair and program directors for maintenance of budgetary constraints
Assist in the general operation and maintenance of facilities, including the management of fiscal resources for physical maintenance and procurement of supplies
Process requests and make appropriate provisions for maintenance and repair of buildings, classrooms, restrooms, offices, office equipment
Serve as a communication link between the public, students, and college departments and faculty
Receive and assist students, visitors, and other guests to Mattson Hall
Create communications via creation of web, print and other materials for events and projects to promote the programs
Assist with maintenance of departmental web sites
Support student associations such as Gustavus Student Nurses Association (GSNA) and Gustavus Athletic Training Association (GATA)
Respond to faculty, student, interdepartmental, and external community inquiries and requests via email, telephone, and in person or virtual settings
Provide support for faculty, such as arranging office spaces, meeting spaces, classrooms, event planning and resource needs
Assist with search processes for job candidates
Assist with onboarding and orientation of part-time and full-time faculty with information about general policies, procedures, equipment, and campus resources
Type and edit reports, letters, and other curriculum or required documents
Participate in departmental meetings and other announced activities, including marketing and recruitment activities; prepare and generates department meeting minutes
Schedule and coordinate department meetings and ceremonies
Coordinate conferences and travel arrangements for the department chairs and faculty
Participate in training and other opportunities for continued professional development, including attending on and off campus activities as feasible
Maintain aliases of prospective cohorts
Create and maintain documents used for recruitment of prospective students
Facilitate initial prospective and transfer student inquiries, including providing analysis of prerequisite plans and transfer equivalencies and working closely with Admission Counselors and Academic Support Center to set up individual family/student meetings
Assist with scheduling staffing for Admissions events as needed
Hire, schedule, train, supervise and evaluate work-study student employees, including monitoring and approving timecards and initiating corrective or disciplinary action for under-performing student workers
Perform additional duties as deemed necessary to accomplish the goals and objectives of the programs
Qualification
Required
High School diploma or equivalent
Two years administrative support or project management
Proficiency in Microsoft Office, Google suite, and survey software
Demonstrated ability in supervision and training
Ability to work independently
Ability to maintain confidentiality (student files, budget management, etc.)
Strong written and oral communication skills
Knowledge of or willingness to learn about a liberal arts college academic setting
Preferred
Associates or Bachelor's Degree
Experience with healthcare licensure and/or accreditation
Advanced proficiency in computer skills and information technology skills
Experience in supporting or mentoring others, particularly high school or traditional college-aged students
Benefits
Medical insurance (which includes access to Nice Healthcare) as well as dental, vision, and life insurance
Workplace accommodations for physical or mental health concerns
Onsite health services
Free parking, exercise classes, and use of library and athletic facilities
Paid parental leave
Employer contribution to retirement savings plan (after one year of employment)
Tuition scholarships for dependents
Tuition benefit plan for employees and spouse
13 paid Holidays + generous PTO plan
Company
Gustavus Adolphus College
Gustavus Adolphus College is a private liberal arts college located in St. Peter, Minnesota
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$40M2017-07-11Grant· $40M
Leadership Team
Jerry Nowell
Chief Technology Officer
Jacqueline Christensen
Chief Human Resources Officer
Recent News
Seattle TechFlash
2025-04-26
2025-04-24
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