GMHC · 4 hours ago
Data Entry Specialist
Hybrid, NY,NY,US
Full-time
Hybrid
New Grad, Entry LevelGMHC is an organization dedicated to serving diverse communities, and they are seeking a Data Entry Specialist responsible for accurate and timely entry of client-level and service-level data. This role involves maintaining data quality, supporting reporting requirements, and ensuring compliance with confidentiality standards.
Health CareNon ProfitWellness
Responsibilities
Maintain accurate and timely data entry in electronic health record (EHR) systems, including eShare, TREAT, and AWARDS, ensuring that all client interactions, services provided, and referrals are properly documented
Transcribe demographic, intake, assessment, and reassessment information from internal systems, paper forms, and electronic records into eSHARE for DOHMH and Public Health Solutions programs, as applicable
Manage eSHARE data entry responsibilities using a SQL-generated Data Entry form and follow established procedure to ensure accuracy and consistency
Identify, troubleshoot, and resolve data entry issues, including missing information, data inconsistencies, or system errors, and escalate issues as needed
Conduct routine data checks to support reporting readiness and ensure that required data fields and documentation are complete before submission
Enter and maintain participant enrollment and service tracking information in internal charts and tracking systems, including TREAT and AWARDS, in accordance with program timelines
Coordinate with Care Coordinators and Patient Navigators to obtain missing documentation or clarifications needed to support reporting and data quality standards
Maintain organized electronic files and tracking logs to support audits, monitoring, and internal quality assurance processes
Maintain confidentiality and comply with applicable privacy and confidentiality requirements, including HIPAA and New York State Public Health Law Article 27-F, by securely handling and storing sensitive client information
Participate in trainings and professional development opportunities, as directed by the supervisor, to enhance skills and knowledge in data quality, reporting systems, confidentiality, and program procedures
Assists with continuous quality improvement, audits, initiatives, and other special projects as assigned by supervisor
Perform other duties as assigned
Qualification
Required
Experience in data entry and data management, including maintaining accuracy across high-volume workflows
Detail oriented with excellent organizational skills and strong attention to deadlines
Ability to maintain focus on repetitive tasks and follow established data entry procedures consistently
Strong written, oral, and interpersonal communication skills to coordinate with program staff and resolve data discrepancies
Excellent written, oral and interpersonal skills
Strong computer skills, including advanced proficiency with Microsoft Excel
High School Diploma, G.E.D., or H.S.E. or equivalent required
Familiarity leveraging Office 365's comprehensive suite of cloud-based collaboration tools, which enhances organizational efficiency and streamlines workflow across multiple platforms
Intermediate Proficiency in MS Office Applications including Word, PowerPoint, and Outlook, complementing advanced Excel capabilities. This proficiency supports efficient document creation, data presentation, and email management
Comfort working with structured data entry tools, including SQL-generated forms, and applying standardized procedures for consistent data entry
Preferred
Previous experience entering data into eSHARE, AIRS and/or internal electronic health record and tracking systems
Experience supporting reporting deliverables for contract-funded or grant-funded programs
Experience using electronic health record systems and internal tracking systems, including TREAT and AWARDS, is preferred
Benefits
Participation in the annual AIDS Walk New York event is mandatory for all GMHC staff.
Company
GMHC
GMHC provides prevention and care services to men, women and families that are living with, or affected by, HIV/AIDS.
Founded in 1982
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Airbnb
2018-08-15Grant
Leadership Team
Kishani Moreno (she, her, hers)
Chief Operating Officer
Recent News
Endpoints News
2022-04-01
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