Lucid Motors · 2 hours ago
Executive Assistant
Newark, CA
Full-time
Onsite
Mid, Senior Level
$107K/yr - $148K/yr
5+ years expLucid Motors is a leading company in luxury electric vehicles, aiming to elevate the human experience through innovative design and technology. They are seeking an exceptional Executive Assistant to support VP-level and other senior leaders, requiring high professionalism, flexibility, and strong organizational skills. The role involves managing executive calendars, coordinating meetings, and handling confidential information with discretion.
AutomotiveAutonomous VehiclesElectric VehicleTransportation
No H1B
Responsibilities
Proactively manage Executive calendars; assist executives in time management and calendar scheduling, including day-to-day and long-term management of meetings, projects, and priorities
Scheduling conference rooms
Coordinate internal and external meetings, conferences, and teleconferences including various lunch meetings and training sessions
Schedule and coordinate employee town hall forums with senior leadership across multiple locations and time zones, including international
Issue invitations and check all visitors in for onsite visitations
Organize all catering for events and meetings
Prepare meeting agendas and attend meetings as required
Record, transcribe, distribute meeting minutes and action items. Follow-up on action items as directed
Manage correspondence between departments
Assemble background materials in preparation for meetings
Assist with creating and modifying PowerPoint presentations
Compose and edit a variety of correspondence, reports, memoranda, and other materials requiring judgment as to content, accuracy and completeness
File and retrieve documents and reference materials
Schedule onsite interviews for VP-level candidates in collaboration with Talent Acquisition team
Support site visits hosted by senior company leadership, including internal or external dignitaries
Assist with workstation set-up
Schedule IT support for laptop and other devices set up on first day
Work effectively with other Executive Assistants and support the team when necessary to streamline departmental workflow and communications
Recommend, create, and implement and maintain improved administrative systems, procedures and processes including electronic and paper-based filing systems
Assist with tracking and reporting of various departmental expenses, and code invoices for approval and signature
Process Executives’ expenses in a timely fashion according to established corporate processing guidelines
Coordinate travel for Executives and direct reports in compliance with existing policies and procedures, ensuring effective use of time and resources
Assist in obtaining VISA and passport renewals
Work with company sensitive and confidential data, providing appropriate safeguards and discretion, including working within the confines of legal non-disclosure agreements
Qualification
Required
Ability to maintain security and confidentiality of information, demonstrating discretion and professional acumen, personal ownership, and attention to detail
Ability to establish and maintain effective working relationships with Leadership team, supervisors, colleagues, suppliers, and all visitors to the organization
Demonstrated ability to professionally deal with unexpected demands and incidents, and to interact with all levels professionally and tactfully within the organization
Operate in a proficient manner, anticipating matters at hand and initiating action without requiring direction or supervision and establish strategic plans for future success
Effectively prioritize and manage multiple projects simultaneously achieving results with a high degree of accuracy and following through on issues in a timely manner
Excellent interpersonal, verbal, and written communication skills. Professional writing skills which reflect correct grammar, spelling, punctuation, composition, quality, and fluent vocabulary
Excellent calendar management skills, including the coordination of complex Executive meetings across global time zones
Strong knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Extensive experience scheduling travel and making corporate meeting and events arrangements. (Concur, Amex GBT)
Exceptional proficiency in data management
Effective time management and decision-making skills
Outstanding administrative, organizational, and calendar management skills
Effectively operate with a sense of urgency and demonstrate the ability to meet deadlines and work intensely until projects and duties are complete
Minimum 5 years of experience providing support and assistance at the Executive level
High School graduate or equivalent (Required)
Authorized to work for any employer in the United States
Ability to pass a thorough background check
Preferred
College degree or Certification, Certified Administrative Professional (CAP), preferred
Benefits
Medical
Dental
Vision
Life insurance
Disability insurance
Vacation
401k
Equity program
Discretionary annual incentive program
Company
Lucid Motors
Lucid Motors is an automotive company that specializes in electric cars.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$14.23BKey Investors
UberAyar Third Investment CompanyThe Michigan Economic Development Corporation
2025-11-12Post Ipo Debt· $975M
2025-07-17Post Ipo Equity· $300M
2025-04-03Post Ipo Debt· $1.1B
Leadership Team
Marc Winterhoff
Chief Executive Officer (interim)
Peter Rawlinson
CEO and CTO
Recent News
Ars Technica - All content
2026-01-24
2026-01-24
Company data provided by crunchbase