Building Industry Association of Hawaii · 11 hours ago
Event Coordinator
Waipahu, HI
Full-time
Onsite
New Grad, Entry LevelBuilding Industry Association of Hawaii is a professional trade organization that promotes the interests of Hawaii's building industry. They are seeking an Event Coordinator who will be responsible for planning and executing events, managing logistics, and ensuring a smooth experience for attendees.
Construction
Hiring Manager
Roseann Freitas
Responsibilities
Coordinate all logistics for events, including venue arrangements, contracts, catering, audio/visual needs, décor, transportation, and equipment
Develop and maintain event timelines, run‑of‑show documents, staffing plans, and vendor schedules
Assist with event concept development and design to enhance attendee engagement
Prepare event materials such as agendas, signage, name badges, programs, and presentations
Assist with event promotion, including email updates and flyers
Prepare basic visual materials using tools such as Adobe Express
Communicate with vendors, sponsors, exhibitors, and venue representatives
Ensure all partners receive timely communication, updates, and deliverables
Provide customer support for attendee questions, payment issues, and special accommodations
Oversee check‑in, welcome tables, and attendee flow at events
Assist with event setup and breakdown, ensuring compliance with venue rules and safety requirements
Serve as a point of contact for vendors, staff, volunteers, and attendees
Track event‑related expenses, invoices, and reimbursements
Prepare post‑event reports, evaluations, attendance metrics, and feedback summaries
Qualification
Required
Strong organizational and time‑management skills
Excellent verbal and written communication abilities
Ability to manage multiple events and deadlines simultaneously
Comfortable coordinating vendors, schedules, and logistics
Ability to lift up to 25 pounds (event materials)
Willingness to work evenings, weekends, or off‑site locations depending on event needs
Preferred
Proficiency with Adobe Express
Valid driver's license and reliable transportation
Company
Building Industry Association of Hawaii
Chartered in 1955, the Building Industry Association of Hawaii is a professional trade organization affiliated with the National Association of Home Builders, representing the building industry and its associates in Hawaii.
Founded in 1955
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Roseann Freitas
Chief Executive Officer
Company data provided by crunchbase