Seattle Architecture Foundation · 10 hours ago
Program Coordinator
Seattle, WA
Full-time
Hybrid
New Grad, Entry Level
$30/hr - $33.65/hrThe Seattle Architecture Foundation is a nonprofit organization dedicated to enhancing public awareness of the built environment through educational programs. The Programs Coordinator will support operations across programs, marketing, fundraising, and general office needs, engaging in various responsibilities to help advance the organization's mission.
AssociationNon Profit
Hiring Manager
Jim Bourey
Responsibilities
Assist with tracking donations, corporate support, and programming funds, which includes issuing invoices, entering donations into eTapestry database, tracking cash and check revenue, and securing payments on open invoices
Assist the Executive Director and the Board of Directors with coordinating the annual fundraising campaign
Support fundraising efforts by seeking grant opportunities and assisting with the grant application and reporting process as directed by the Executive Director
Support donor recognition by sending acknowledgement letters, creating quarterly donor updates, and recognizing donors on marketing materials, the website, and at events
Coordinate membership renewals
Assist with monthly board meetings by taking minutes and providing general meeting support
Process incoming mail, respond to general inquiry emails, and answer phone calls
Maintain organizational records and oversee general office/administrative functions
Coordinate event and program ticket sales using Boldtype Tickets, managing RSVPs, ticket inventories, and communications with program attendees
Send weekly tour reminders to volunteers and provide tour guides with attendee lists
Assist with finding tour guide replacements in cases of illness or emergencies
Assist with developing and editing tour scripts and help to determine new tour offerings
Provide volunteers with scripts, laminated photos, QR codes, voice amplifiers, buildings access, etc., and maintain the tour archives
Coordinate volunteer/intern recruitment and assist with training, oversight, and appreciation events as needed
Support the SAF Program Manager with broad programming and committee oversight functions
Provide event support, as needed, to execute a range of events and community programs such as public exhibitions, workshops, community events, and all educational programs
Facilitate partnerships with individuals and organizations to promote SAF’s work and mission in the broader Seattle community
Coordinate all communications and marketing efforts to promote SAF programs
Make regular social media posts (Instagram, Facebook, LinkedIn)
Draft and send bi-monthly newsletters using MailChimp
As needed, send targeted emails and add events to relevant local event calendars
Create and edit posts for the SAF website and maintain website content as needed
Qualification
Required
Detailed-oriented
Skilled in managing multiple responsibilities
Able to work independently
Experience with tracking donations, corporate support, and programming funds
Experience with issuing invoices and entering donations into a database
Experience with coordinating fundraising campaigns
Experience with grant application and reporting processes
Experience with donor recognition and communication
Experience with coordinating membership renewals
Experience with taking minutes and providing meeting support
Experience with processing incoming mail and responding to inquiries
Experience with maintaining organizational records and overseeing office functions
Experience with coordinating event and program ticket sales
Experience with managing RSVPs and ticket inventories
Experience with developing and editing tour scripts
Experience with coordinating volunteer/intern recruitment and training
Experience with providing event support for public exhibitions, workshops, and community events
Experience with facilitating partnerships with individuals and organizations
Experience with coordinating communications and marketing efforts
Experience with making social media posts
Experience with drafting and sending newsletters
Experience with maintaining website content
Benefits
8 paid holidays per year
6 PTO hours accrued per pay period
$50/month transportation stipend
100% employer-paid medical, dental, and vision benefits
Two paid floating holidays per year
Unlimited unpaid time off
Company
Seattle Architecture Foundation
The Seattle Architecture Foundation connects people to the architecture, design and history of Seattle.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase