OutSystems · 12 hours ago
Chief of Staff
United States
Full-time
Onsite
Senior Level
$153K/yr - $186K/yr
5+ years expOutSystems is a global company enabling enterprise teams to build AI-powered applications. The Chief of Staff will work closely with the CFO to provide strategic and operational support, ensuring the optimization of the CFO's time and managing key initiatives across the Finance organization.
Agentic AIArtificial Intelligence (AI)Data IntegrationDeveloper PlatformDeveloper ToolsDevOpsGenerative AIPaaSSaaSSoftware
Responsibilities
Serve as a strategic partner and trusted advisor to the CFO, assisting in high-level decision-making
Manage the Finance leadership team's operational rhythm and agenda, ensuring alignment on priorities and driving accountability for key initiatives
Oversee and manage high-priority, cross-functional projects critical to the Finance function, such as annual planning, long-range forecasting, and budgeting processes
Draft and prepare high-stakes internal and external communications from the CFO, including materials for Board of Directors meetings, investor presentations, and all-hands company updates
Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on sites/off sites, team gatherings, etc.) whether virtual or in person. Assists with event planning
Prepares, updates, and organizes information (using Google Workspace.) for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material
May attend meetings on the executive's behalf and liaise with external partners
Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms such as Zoom and Slack
Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc
Supports the CFO and their directs by partnering with them in order to help them be more efficient and effective with their time
Manage executive calendars, acting as a gatekeeper to prioritize meetings and resolve scheduling conflicts, keeping executives informed on schedule changes
Arranges travel and optimizes travel arrangements (transportation, accommodations, agenda) based on executive travel needs and preferences. Manages complex itineraries, to include any changes. Processes related travel expenses
Qualification
Required
Prior experience in a Chief of Staff or similar role such as Program Management
Proven experience in managing complex projects or organizational initiatives, demonstrating strong business acumen
Proficient at slides preparation, including building charts
Excellent problem-solving ability
Strong work ethic, able to manage multiple tasks, demonstrating comfort with ambiguity and changing priorities
Ability to work effectively in a team environment; strong collaborative skills
Proven interpersonal skills and ability to interact with all levels of management, internally and externally
Detail oriented with great accuracy
Excellent written and verbal communication, with the ability to draft executive-level correspondence and presentations
Strong ability to handle confidential and sensitive information
5+ years of administrative experience supporting executive level leaders, ideally in a Finance or related business operations environment
Strong calendar management skills
Competency with AI tools such as ChatGPT, Claude, Notion AI to: Draft communications, summarize meetings, generate insights, and structure documents. Convert voice notes and strategic inputs into clean, actionable outputs (emails, memos, slides) in the executive's voice. Assist with creating or editing presentations using AI tools that enhance slide structure, narrative flow. Automate recurring workflows using AI (weekly digests, meeting agendas, follow-up trackers). Pull insights from Slack threads, and other internal tools to create concise summaries and cross-functional briefs. Auto-organize prep packets before meetings, including pre-reads and supporting documents
Benefits
A company that is always growing, changing, and innovating.
Real career opportunities.
Work colleagues that are as smart, hard-working, and driven as you.
Company
OutSystems
OutSystems is an AI-powered low-code platform that enables businesses to develop, deploy, and manage enterprise-grade apps.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$802.08MKey Investors
Kohlberg Kravis RobertsNorth Bridge Venture Partners & Growth EquityArmilar Venture Partners
2022-10-15Series G· $230M
2021-02-17Series E· $150M
2020-09-15Series Unknown
Leadership Team
Woodson Martin
CEO at OutSystems
Rui Pereira
Co-founder, Board Member
Recent News
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2026-01-22
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