Seaboard Triumph Foods · 15 hours ago
Executive Administrative Assistant
Sioux City, IA
Full-time
Onsite
Senior Level
5+ years expSeaboard Triumph Foods is seeking an Executive Administrative Assistant to support the Vice President/General Manager. This role involves providing comprehensive administrative support to the executive team, managing confidential documents, and coordinating meetings and logistics.
Food and BeverageFood ProcessingMeat and Poultry
Responsibilities
Provides daily support to the executive team including preparation of various ad hoc business reports, presentations and materials requiring a high level of confidentiality
Compiles ongoing internal reports, revises and updates reports as necessary
Manage the assignment of office space as needed
Maintains records and files in accordance with Records Retention Policy
Maintain certificates of insurance for vendors
Answer telephone, screen calls, take messages
Maintain/manage the executive electronic document library
Orders all supplies for the executive area
Assist in the preparation of Board Materials for quarterly Board meetings, and help manage board software
Prepare expense reports on behalf of the leadership team, as requested (including credit card reporting)
Assists executives in managing calendars and handling external callers in a sensitive manner
Coordinates meeting logistics and meeting room calendars
Performs projects assigned by the Executive leadership team
Develops collaborative relationships with leaders at all levels built on mutual trust
Schedule appointments, and make travel arrangements for the team as needed
Prepares correspondence as needed
Maintains complete confidentiality regarding all information
Assist in the organization/preparation of special events related to employee and/or community involvement with STF
Work with plant visitors to coordinator meetings, agendas and all visitors documentation
Maintain complete confidentiality regarding all information
Maintain company vehicles
Qualification
Required
Minimum of a High School diploma or equivalent is required
Five plus years' of experience in an administrative role supporting executive level employees
Must have excellent written and verbal communication skills
A detail-oriented performer with a sense of urgency that easily adapts to timelines within a fast-paced high volume environment
Ability to interact and effectively communicate with senior executives
Experience handling sensitive, complex and confidential matters
Ability to read and interpret documents in the English language such as procedure manuals
Ability to apply mathematical applications to practical situations
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to interpret an extensive variety of technical instructions in mathematical, diagram, written and/or verbal form and deal with several abstract and concrete variables
Ability to use computers and all standard programs used by the industry and the ability to learn and effectively use any and all other computer programs that are or will be made available
Must be advanced in Microsoft Office suite to include, excel, word, outlook, teams and power point
Must be a self-motivated, self-starter that has the ability to effectively multi-task
Exceptional organization skills, accuracy and attention to detail is required
Preferred
Manufacturing experience preferred
Experience working in a multi-cultural environment; bilingual skills considered a plus
Company
Seaboard Triumph Foods
Seaboard Triumph Foods is a pork processing unit that works on genetics, pig nutrition, and animal care to provide product quality.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Frank Koekkoek
Vice President/General Manager & Company Officer
Recent News
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