Spectrum Engineers · 15 hours ago
Team Administrative Assistant
Salt Lake City, UT
Full-time
Hybrid
Entry Level
$22/hr - $28/hr
2+ years expSpectrum Engineers is a professional services company that is seeking a Team Administrative Assistant to support project teams and principals. The role involves handling administrative tasks, coordinating information, and ensuring smooth day-to-day operations in a fast-paced environment.
ArchitectureConsultingElectrical DistributionLightingMechanical Engineering
Hiring Manager
Amy Banks
Responsibilities
Provide administrative support to project teams, and principals
Manage calendars, meeting scheduling, and conference room coordination
Assist with meeting preparation, agendas, and follow-up items
Coordinate travel arrangements and expense documentation as needed
Assist with organizing and maintaining project files in accordance with company standards
Support document control, formatting, and distribution of project-related materials
Help track deadlines, action items, and basic project coordination tasks
Assist with proposal, qualification, and marketing document preparation as needed
Serve as a point of contact for internal coordination and external communication when appropriate
Support onboarding of new team members by assisting with orientation
Help ensure consistent communication across teams and departments
Support the use of internal systems such as timekeeping, ERP, and project management tools (e.g., Ajera, Vantagepoint, Microsoft Office, Bluebeam)
Assist with data entry, reporting, and basic tracking as requested
Provide general office and operational support to improve efficiency and consistency
Qualification
Required
High school diploma or equivalent; associate's or bachelor's degree preferred
2+ years of administrative experience, preferably in a professional services, engineering, or AEC environment
Strong organizational skills and attention to detail
Ability to manage multiple priorities and support multiple team members
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong written and verbal communication skills
Preferred
Experience in an engineering, architecture, construction, or consulting firm
Familiarity with project-based environments and deadlines
Experience with ERP or project management systems
Company
Spectrum Engineers
Spectrum Engineers offers mechanical and electrical engineering, plumbing, fire protection, structured cabling & acoustical design services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Dave Wesemann
President and CEO
RoLynne Hendricks
Principal, Chief Strategy Officer (CSO)
Recent News
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