Garfield County Govt., CO · 9 hours ago
Administrative Assistant
Glenwood Springs, CO
Full-time
Onsite
New Grad, Entry Level
$23.03/hr - $27.64/hrGarfield County Govt. is seeking an Administrative Assistant to perform a variety of complex clerical, administrative, and receptionist duties in support of the County Administration Department and Board of County Commissioners. The role involves providing customer service, managing correspondence, and assisting with various administrative tasks.
Government Administration
Responsibilities
Uses computer and software applications to accurately type and edit correspondence; enter data; retrieve data; search databases; conduct research; create documents; and send emails
Answers and routes telephone calls appropriately greets caller, assesses situation. Takes accurate messages and completes transaction
Assists the public and/or employees at front counter appropriately greets visitors; answers routine questions; locates documents; fills out forms; makes copies; provide directions
Ability to work with sensitive and confidential information maintaining confidentiality
Processes incoming and outgoing mail
Prints, copies, assembles, distributes, and files documents
Schedules appointments, meetings, and meeting rooms
Assists with preparing and arranging for publication of agendas and/or legal notices
Creates spreadsheets, PowerPoints, and other formal presentations
May take minutes at Board and/or Commission meetings
Provides the public, employees, and vendors with directions and other customer services
Composes correspondence, reports, memoranda, and other materials requiring independent judgment as to content, accuracy, and completeness
Acts as back up for Executive Assistant as requested
Prepares Board agendas, support materials, and meeting packets
Assist with registering employees and providing travel arrangements
Assist with ordering office supplies and maintaining office equipment
Other duties as assigned
Qualification
Required
Perform a variety of complex clerical, administrative and receptionist duties in support of the County Administration Department and Board of County Commissioners
Interacts with the public providing customer service and County specific information
Greets and directs customers and employees to appropriate locations
Uses computer and software applications to accurately type and edit correspondence; enter data; retrieve data; search databases; conduct research; create documents; and send emails
Answers and routes telephone calls appropriately greets caller, assesses situation
Takes accurate messages and completes transaction
Assists the public and/or employees at front counter appropriately greets visitors; answers routine questions; locates documents; fills out forms; makes copies; provide directions
Ability to work with sensitive and confidential information maintaining confidentiality
Processes incoming and outgoing mail
Prints, copies, assembles, distributes, and files documents
Schedules appointments, meetings, and meeting rooms
Assists with preparing and arranging for publication of agendas and/or legal notices
Creates spreadsheets, PowerPoints, and other formal presentations
May take minutes at Board and/or Commission meetings
Provides the public, employees, and vendors with directions and other customer services
Composes correspondence, reports, memoranda, and other materials requiring independent judgment as to content, accuracy, and completeness
Acts as back up for Executive Assistant as requested
Prepares Board agendas, support materials, and meeting packets
Assist with registering employees and providing travel arrangements
Assist with ordering office supplies and maintaining office equipment
Public Service: A commitment to the mission of providing exceptional services to the citizens of Garfield County
Customer Service: A commitment to providing exceptional service to all customers (internal & external), which includes being helpful, professional, courteous, and taking the time to understand customer's needs
Stewardship & Innovation: Is a good steward of public resources and looks for ways to be innovative and improve efficiency
Teamwork: Able to work together with a diverse group of people towards a shared goal, while considering the needs of others
Business Technology: Ability to utilize the technology required of the position and demonstrates a willingness to learn new technologies as required to assist the County in providing exceptional services, innovation, and work efficiencies
Communication: Proficient in communication, and able to communicate using the English language, including written, verbal, or other communication channels as required by the position
Benefits
Medical, Vision, Dental
Disability & Life Insurance
Retirement Plan
Paid Vacation & Sick Time
Employee Wellness Programs
Employee Gyms
Company
Garfield County Govt., CO
Established February 10, 1883 in west central Colorado Area: 2,958 square miles / 1,893,120 acres Industries: energy development, tourism, ranching, farming Federally owned public lands About 60% of all Garfield County lands are federally owned Bureau of Land Management: 615,973 Acres U.S.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase