Vanderbilt University · 21 hours ago
Program Manager, SIM Lab
Nashville, TN, United States
Full-time
Onsite
Mid LevelVanderbilt University is a prominent institution dedicated to advancing knowledge and transforming lives. The Program Manager, SIM Lab will oversee the administrative functions of the Simulation Center, coordinate events, and manage logistics while ensuring effective communication among various stakeholders.
EducationE-LearningHigher Education
Responsibilities
Communicates on behalf of the Director of Simulation and serves as a liaison with administrative offices, committees, students, faculty and staff within the VUSN community, VU, and external affiliates
Accountable for efficiently managing and enhancing the daily administrative functions of the Simulation Center
Create and execute policies and operational procedures by utilizing a variety of management systems and technology tools and initiate cost-effective program improvements
Serves as a crucial first point of contact for visitors to the Simulation Center by creating a welcoming reception, providing superior customer service, and maintaining general policy information/guidance regarding the Simulation Center utilization and available resources
Coordinates and leads tours for both internal and external groups as needed
Provides administrative support to the Director of Simulation as needed
Coordinates, plans, and executes many simulation meetings and activities: Student events related to courses, Development opportunities for internal and external groups, Standing Simulation Committee, Faculty Development, Onsite and remote standardized patient (CELA) events, Simulation Lab Team Meetings
Manages the scheduling, agenda development, and minute-taking and disbursement responsibilities for the simulation Center team at the direction of the Director of Simulation
Attends and participates in meetings of Program Managers across VUSN
Attends and participates in meetings of faculty and staff at VUSN
Plans, coordinates and oversees the logistics of scheduling of Simulation Center events by collaborating with the faculty and simulation Center staff to organize and reserve in detail, needed equipment, supplies, and facilities to accommodate successful implementation of simulation experiences
Provides guidance in scheduling student events and experiences
Communicates with outside vendors to schedule maintenance of equipment and standardized patient experiences
Creates and maintains the Simulation Center calendar to capture the scheduling of multiple simulation experiences, ensuring appropriate time and supply allocation, and identifying and mitigating scheduling conflicts
Manages marketing, registration and posting of event information to both internal and external partners in collaboration with VUSN Communication Team
Assists with simulation activities as necessary under the direction of the Director of the Simulation Center
Maintain One Card, including Oracle expense reports, and act as delegate for the Director of Simulation
Processes timely payment of receipts
Act as procurement requester for the simulation lab
Initiates and follows up on orders for supplies and equipment, and coordinates shipments and deliveries while managing the budget aspects of the purchase process with the Director of the Simulation, the Senior Budget Accounting Analyst, and Financial Unit Manager
Communicate regularly with vendors regarding receipt of supplies/equipment and address any discrepancies with orders
Coordinates the regular maintenance and repair of all simulation equipment by maintaining a calendar of scheduled repair and maintenance schedules
Maintains copies of equipment warranties
Coordinates the Simulation Center staffing schedule in collaboration with the Director of Simulation
Collaborates with Simulation Center staff to track and optimize supply utilization
Performs other job-related duties as assigned by the Director of Simulation
Qualification
Required
Bachelor's degree from an accredited institution of higher education is required
Proficient computer skills and demonstrated experience with Microsoft Office software (Word, Excel, PowerPoint, SharePoint, Teams, OneDrive), video conferencing software (Teams, Zoom) and email (Outlook) applications required
Demonstrated success in following through and completing routine tasks
Budget management and procurement
Strong organizational skills and attention to detail
Strong verbal and written communication skills
Excellent customer service and interpersonal skills to interact with and work effectively with community partners, staff, and vendors in a positive, helpful, and cooperative manner to foster working relationships
Ability to prioritize and multi-task
Preferred
Experience with simulation is preferred
Experience with Tableau preferred
Ability to proactively and professionally develop, document, and communicate administrative processes
Organizational and time management skills to keep materials in order, track various projects, maintain files, and follow through assignments to completion
Ability to create and manage complex schedules, event coordination
Company
Vanderbilt University
Vanderbilt University is a private research university offering undergraduate, graduate, and professional programs.
Founded in 1873
1001-5000 employees
H1B Sponsorship
Vanderbilt University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (90)
2024 (91)
2023 (87)
2022 (58)
2021 (62)
2020 (65)
Funding
Current Stage
Late StageTotal Funding
$28.55MKey Investors
Mark AbkowitzNational Science Foundation
2018-11-07Grant· $4.5M
2018-04-18Grant· $0.55M
2015-07-10Grant· $12.8M
Leadership Team
B
Bharat Bhuva
Professor
Bill Blot
Professor
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