Mindlance · 1 day ago
Account Coordinator
Irvine, CA
Contract
Hybrid
Mid Level
$22/hr - $26/hr
3+ years expMindlance is a company seeking an Account Coordinator II to manage day-to-day details of client projects from initiation to completion. The role involves coordinating with clients and internal teams to ensure projects are executed on time and within budget, as well as handling documentation and project estimates.
Human Resources
Hiring Manager
Gursha Sharma
Responsibilities
Manages the day-to-day details of Clients' projects, from initiation to completion on time and within budget with minimal supervision
Keeps Supervisor advised of up-to-date details of projects
Understands the details and relevance of all jobs in order to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budget. Troubleshoots to ensure schedules are met
Assures that all Agency paperwork, estimates, billing, and timelines are correctly completed and filed
Manages delegated projects from start to finish with minimal Supervisor supervision
Prepares projects for submission to Client and Medical/Regulatory regarding references and other supporting documentation. Coordinates with Client and Medical/Regulatory regarding cycling and approval of projects. Reviews Client and Medical/Regulatory changes with Supervisor to determine action
Interfaces with Client regarding deliveries, scheduling, project estimates and other miscellaneous issues
Assists Supervisor in providing input for Creative Team and participates in creative development sessions
Handles projects and monitors expenditures for assigned Client projects
Develops timely and accurate project estimates with input from Traffic, Creative, Production and other Agency Departments
Supplies Clients with accurate, timely reports (Tactical Calendars) of budgeted versus actual expenditures
Provides budget guidelines to Creative and Production Teams on assigned projects
Works with Traffic/Project manager and Creative team to control costs and stay within budget
Responsible for the initiation and maintenance of all documentation required for effective account management:
Gathers all pertinent information and develops complete and accurate project requisitions
Creates, updates, and distributes Client and Agency status reports on a regular basis in accordance with account needs
Writes and distributes detailed conference reports for Client and Agency meetings on a timely basis
Creates other documents in accordance with account needs
Assists Supervisor with administrative work such as opening jobs, reports, archiving, and organizing files
Qualification
Required
Experience and education equivalent to a B.A. and 3-5 years professional experience in finance, advertising or a service business discipline
B.A. Degree experience and education
Highly Organized with Administrative background
A Self-Starter with the ability to work independently
Excellent Interpersonal and Communication Skills
Proficiency in Microsoft office suite (Word, Excel, Power Point, and Outlook)
Ability to prioritize, review the work of others and work in a fast-paced, rapidly changing environment
Special project handling and multi-tasking
Excellent interpersonal and communication skills, both written and oral
Must be a self-starter
Ability to work independently and exercise sound judgement and discretion in the handling of sensitive confidential matters
Well-versed computer skills in business applications
Exhibit potential for continued career growth
Preferred
Background in healthcare marketing and/or experience with Veeva Vault Systems
Basic accounting background
Company
Mindlance
Mindlance is a Staffing and Recruiting company which provides multi-vertical staffing services
1001-5000 employees
H1B Sponsorship
Mindlance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (53)
2023 (37)
2022 (72)
2021 (36)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
R
Rajat Paul Dhall
Co-Founder & Managing Director
V
Vik Kalra
Co-Founder and Managing Director
Recent News
2025-11-19
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2025-05-17
2025-04-14
Company data provided by crunchbase