North Carolina State University · 15 hours ago
University Program Associate
Triangle Area
Full-time
Onsite
New Grad, Entry Level
$55K/yr - $58K/yrNorth Carolina State University is a premier institution dedicated to education and research in bioinformatics. The University Program Associate will manage technical processing functions, coordinate events, and provide administrative support within the Bioinformatics Research Center, ensuring a welcoming environment for faculty, students, and stakeholders.
EducationNon ProfitUniversities
Responsibilities
Maintain and update shared documents for projects (e.g., task management)
Prepare and distribute meeting agendas, minutes, and follow-up action items
Track deadlines and deliverables for Center-related projects
Maintain updated staff organizational charts and BRC membership lists, including faculty, postdocs, and students
Assist in documentation for compliance and reporting purposes (e.g. yearly reports, 5-year reports)
Coordinate logistics for workshops, short courses, and trainings (e.g., reserve rooms, arrange catering, book travel)
Initiate and manage outreach to members to create event registration lists and RSVPs
Collect and organize course materials from instructors/speakers
Maintain email/contact lists for training program communications
Serve as a point of contact for vendors and participants
Assist in planning annual or recurring events (e.g., conferences, meetings & courses, seminar series)
Maintain records, materials and documentation for training grants
Collaborate with the Graduate Services Coordinator (GSC) to collect information on student availability based on required courses
Collaborate with the Graduate Services Coordinator (GSC) to maintain updated lists of students and their progress in BRC-affiliated training programs, and a separate list of students, postdocs, and visiting scholars who work directly with BRC-affiliated faculty
Collect and organize feedback from students regarding training needs (e.g., HPC training surveys or requests)
Coordinate with faculty and the Director to meet student support and training needs
Compile, assimilate, and organize content for BRC-associated websites by collecting information on news, events, and training programs
Maintain awareness of current programs and events from outside programs to propagate information through the BRC
Advise and consult with stakeholders (e.g. faculty, students, postdocs) to ensure accuracy of the communication and understanding of the message
Place messages within the context of the center’s broader strategic plan and operational strategies
Create and distribute informational materials for events or programs
Initiate and manage internal communications (e.g., listserv announcements, training updates)
Track expenses related to events
Review spreadsheets tracking BRC revenue, expenses, commitments, and special allocations provided by the COS finance office
Monitor account balances and proactively flag discrepancies or funding issues to be discussed with the Director
Code and process financial transactions (expenses, reimbursements, POs) for events, training programs, and purchases as requested by the Director
Coordinate with the COS Finance office on complex or non-routine issues
Advise BRC employees on basic HR policies and procedures
Coordinate with the College HR office on complex or non-routine issues
Other duties as assigned by the Director
Provide administrative tracking for multi-unit collaborations
Act as liaison between faculty/staff and college offices for finance and HR matters
Qualification
Required
Bachelor's degree; or an equivalent combination of training and experience
All degrees must be received from appropriately accredited institutions
Preferred
Experience providing high-level administrative and program coordination support in an academic, research center, or higher-education environment
Demonstrated ability to plan, coordinate, and support events, workshops, trainings, or conferences, including logistics, communications, and stakeholder coordination
Proven proficiency managing complex records, shared documentation, contact lists, and data tracking systems using Microsoft and Google Suite tools
Experience supporting financial or business operations, such as tracking expenses, monitoring budgets, processing transactions, and coordinating with finance offices
Strong written and verbal communication skills, with experience creating and distributing program communications and serving as a primary point of contact for varied stakeholders (faculty, students, staff, and external partners)
Benefits
Medical , Dental , and Vision
Flexible Spending Account
Retirement Programs
Disability Plans
Life Insurance
Accident Plan
Paid Time Off and Other Leave Programs
12 Holidays Each Year
Tuition and Academic Assistance
Childcare benefits
Wellness & Recreation Membership
Wellness Programs
Company
North Carolina State University
North Carolina State University is an educational institution that offers graduate and undergraduate programs.
Founded in 1887
10001+ employees
H1B Sponsorship
North Carolina State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (211)
2024 (134)
2023 (164)
2022 (106)
2021 (90)
2020 (108)
Funding
Current Stage
Late StageTotal Funding
$60.84MKey Investors
National Institute of Food and AgricultureNational Safety CouncilBezos Earth Fund
2024-06-26Grant· $0.27M
2024-06-13Grant· $0.05M
2024-05-31Grant· $30M
Leadership Team
Marshall Brain
Director
Recent News
2026-01-23
2026-01-06
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