Johnston & Murphy · 5 hours ago
Travel and Expense Coordinator- Journeys
Nashville, Tennessee, United States
Full-time
Onsite
New Grad, Entry LevelJohnston & Murphy is seeking a Travel and Expense Coordinator to assist the T&E Manager in managing and auditing travel expenses for The Journeys Group. The role involves coordinating travel arrangements, managing lease car programs, and negotiating with vendors to ensure cost efficiencies.
ApparelRetail
Responsibilities
Reviews daily, weekly and monthly expenses from The Journeys Group to assure all policies are met
Administrator in American Express and Concur to maintain all records for corporate cards/travel for The Journeys Group
Monitor field expense mailbox and attach receipts to expenses
Sends breakdown of field expenses monthly
Reviews invoices monthly, code and process for payment
Coordinates and set up approved employee relocations
Coordinates reservations for car/van rental requests for The Journeys Group
Supports T&E Manager on lease car initiatives/programs and administrator processes
Sends lease car accidents notification to EVP of Sales & Operations, VP Loss Prevention and T&E Manager
Manages Accident Program to keep repair cost minimal while ensuring lease car safety
Manages lease car driver information and Motor Vehicle Record background verifications
Communicates traffic violations from lease car drivers and address as needed
Manages Driver Safety program to ensure drivers are assigned safety courses when needed
Monitors telematic devices for lease cars
Reviews company cell phone usage for The Journeys Group
Supports VP Loss Prevention with LP functions as needed
Works with The Journeys Group to resolve issues regarding travel, expenses, rentals, and relocations
Supports all company policies, procedures, and guidelines and reports issues outside of standards
Negotiates with travel vendors to ensure best possible rates and discounts for the company
Maintains confidentiality when handling sensitive information
Ability and willingness to work after hours, weekends and travel overnight for business purposes if needed
Qualification
Required
Reviews daily, weekly and monthly expenses from The Journeys Group to assure all policies are met
Administrator in American Express and Concur to maintain all records for corporate cards/travel for The Journeys Group
Monitor field expense mailbox and attach receipts to expenses
Sends breakdown of field expenses monthly
Reviews invoices monthly, code and process for payment
Coordinates and set up approved employee relocations
Coordinates reservations for car/van rental requests for The Journeys Group
Supports T&E Manager on lease car initiatives/programs and administrator processes
Sends lease car accidents notification to EVP of Sales & Operations, VP Loss Prevention and T&E Manager
Manages Accident Program to keep repair cost minimal while ensuring lease car safety
Manages lease car driver information and Motor Vehicle Record background verifications
Communicates traffic violations from lease car drivers and address as needed
Manages Driver Safety program to ensure drivers are assigned safety courses when needed
Monitors telematic devices for lease cars
Reviews company cell phone usage for The Journeys Group
Supports VP Loss Prevention with LP functions as needed
Works with The Journeys Group to resolve issues regarding travel, expenses, rentals, and relocations
Supports all company policies, procedures, and guidelines and reports issues outside of standards
Negotiates with travel vendors to ensure best possible rates and discounts for the company
Maintains confidentiality when handling sensitive information
Ability and willingness to work after hours, weekends and travel overnight for business purposes if needed
Good computer skills with knowledge in Excel and Word programs
Proven ability to perform independently with minimal supervision
Strong interpersonal skills with the ability to negotiate deals
Excellent written and verbal communication skills
Good accounting and record keeping skills for enforcement of policies and procedures
Ability to prioritize and multitask
Operating a computer keyboard over 50% of the work time
Company
Johnston & Murphy
Johnston & Murphy is for a premium selection of men's and women's shoes, accessories, apparel and gifts.
Founded in 1850
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Connie Cartmill
Vice President of Retail
H
Heather Marsh
VP, Customer Experience
Recent News
Twin Cities Business
2025-10-22
Retail Dive
2025-10-01
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