Crystal Bridges Museum of American Art · 17 hours ago
Senior Administrative Assistant and Project Coordinator
Bentonville, AR
Full-time
Onsite
Senior Level
5+ years expCrystal Bridges Museum of American Art is a public non-profit charitable organization dedicated to celebrating the American spirit through art. The Senior Administrative Assistant and Project Coordinator provides high-level executive support to the Chief Communications & Marketing Officer and coordinates strategic projects across the Marketing & Communications division.
AssociationLifestyleMuseums and Historical Sites
Responsibilities
Manage and prioritize the CCMO’s complex calendar, ensuring timely confirmations, agenda preparation, and schedule alignment across internal and external partners
Coordinate meeting logistics, including room reservations, catering, technology needs, and preparation of materials
Draft, proofread, and prepare high-quality correspondence, presentations, reports, speaking notes, and briefing documents
Handle confidential information with professionalism and sound judgment
Manage travel arrangements, itineraries, confirmations, and related documentation
Support strategic initiatives across the Marketing & Communications division by tracking project timelines, preparing status reports, coordinating cross‑functional collaboration, and monitoring follow‑ups
Assist with the coordination of large‑scale internal and external events, press engagements, and special projects led by the CCMO
Maintain project files, documentation, and communication systems for accuracy and accessibility
Serve as a liaison between the CCMO and internal teams, ensuring consistent communication flow and alignment
Prepare and process contracts, invoices, credit card reports, and administrative paperwork
Assist with budget tracking and monthly financial reporting in collaboration with department managers
Maintain organization-wide administrative templates, branded materials, and divisional communication tools
Assist in onboarding tasks for new team members, coordinating equipment, system access, and welcome materials
Manage digital and physical filing systems, ensuring organized, accessible, and up-to-date records
Collaborate with the Creative and Communications teams to prepare and refine presentations, visual materials, and internal communications aligned with museum style guidelines
Support scheduling and agenda creation for divisional meetings, team updates, and cross‑departmental work sessions
Participate in administrative team meetings to ensure consistency of administrative operations across the museum
Provide back‑up support to other administrative staff and executives as needed
Assist with evening and weekend events as assigned
Qualification
Required
Bachelor's degree in business administration, communications, arts administration, organizational management, or related field; or equivalent combination of education and experience
Working knowledge of office administration, project coordination, and communication practices
Minimum five years of relevant administrative experience; experience supporting executives strongly preferred
Project management experience preferred
Experience in marketing, communications, public relations, creative services, or nonprofit sectors preferred
Proficiency with scheduling and meeting management in a fast‑paced environment
Experience preparing and supporting PowerPoint presentations and event-related technology
High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience with project management or workflow tools (Asana, Momentus, CRM systems, etc.)
Strong writing, editing, proofreading, and verbal communication skills
Exceptional organizational skills; ability to multitask and manage competing priorities
Demonstrated professionalism, confidentiality, and judgment in handling sensitive information
Positive, collaborative attitude and commitment to inclusivity and visitor‑centered service
Ability to lift up to 25 lbs and work occasional evenings/weekends
Valid driver's license with clean driving record required; ability to travel locally for meetings and events
Preferred
Project management experience preferred
Experience in marketing, communications, public relations, creative services, or nonprofit sectors preferred
Company
Crystal Bridges Museum of American Art
Crystal Bridges Museum of American Art is a historical site that combines the power of art with the natural beauty.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$34.5MKey Investors
Walmart.orgThe Alice L. Walton FoundationWindgate Foundation
2023-07-31Grant· $7M
2022-05-26Grant· $10M
2020-11-11Grant· $17.5M
Leadership Team
Kim Tate
Chief Executive Officer
Juli Goss
Chief Strategy Officer
Recent News
Talk Business & Politics
2025-09-09
Talk Business & Politics
2025-08-05
Crystal Bridges Museum of American Art
2025-07-22
Company data provided by crunchbase