Florida Atlantic University · 5 hours ago
Programming Coordinator, Broward Campuses
Davie, FL
Full-time
Onsite
Entry, Mid Level
$50K/yr - $60K/yr
2+ years expFlorida Atlantic University is seeking a Programming Coordinator for its Broward Campuses. This role provides high-level administrative and operational support to the Associate Vice President for Academic Affairs, managing scheduling, communications, events, and special projects.
EducationHigher EducationUniversities
Responsibilities
Support the Associate Vice President for Academic Affairs, Broward Campuses
Maintain the AVP's calendar, including coordinating calendar events for the AVP and Broward administrative team. Maintain a directory of contacts who regularly liaise with the AVP. Manage the AVP’s calendar by communicating with partners and by managing Calendly or another calendar service
Arrange meetings and conferences: send doodle calendars, set up the virtual links, and send calendar invites. Create agendas, send agendas to meeting participants, and follow up with meeting notes distributed to all participants
Coordinate and book all travel on behalf of the AVP. Manage spend authorizations, expense reports, and reservations. Abide by University travel policies and provide guidance to AVP on travel expenses
Secure and schedule conference rooms and make sure technology works in advance of the start of the meeting, as needed for in-person meetings
Coordinate the planning and scheduling of events and special guests for the FAU Broward Campuses hosted by the AVP and/or Broward Campus Administration. Submit all related audiovisual and room setup work orders. Work with Campus Administration to manage parking requests and invoicing for facilities use
Provides support to the AVP for special projects, including background research and development of PowerPoint presentations
Send out emails and memos on behalf of the AVP. Proofread and make any necessary corrections prior to sending
Collaborate with Broward Administration team members, including but not limited to the Workforce Innovations Network (WIN) and Florida Office of Ocean Economy (FOOE) teams, the Executive Director, to design, implement, and manage credentialing programs in partnership with COCE and other academic or training departments, both at FAU and beyond
Support the creation of program materials, schedules, and resources to ensure the successful delivery of workforce development programs
Plan, facilitate, and host events, workshops, and roundtables with community leaders, employers, and partners to identify workforce gaps and opportunities
Represent WIN at community meetings, conferences, and networking events to promote workforce development initiatives
Collect, monitor, and analyze key metrics related to WIN programming, including participant outcomes, credential attainment, and employer engagement
Prepare regular reports and presentations for internal and external stakeholders to demonstrate program impact and inform strategic decisions
Providing logistical and operational support to the AVP’s executive staff. Regularly handles highly confidential/sensitive information. Collaborates with senior-level executives from both within and outside the university to provide broad support for the academic enterprise
Work closely with Broward Administration leadership to establish and maintain administrative policies, ensuring consistency and compliance with the Provost’s Office and University guidelines, regulations, and policies. Establishes and documents operational backup processes for each unit
Maintain the appearance of common areas in the Executive Suite
Identify and fulfill office supply and office equipment needs
Preforms other job-related duties as assigned
Qualification
Required
Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required
Benefits
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
Company
Florida Atlantic University
Florida Atlantic University is a private institution providing education for diverse disciplines and facilitating personalized learning.
5001-10000 employees
H1B Sponsorship
Florida Atlantic University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (27)
2024 (24)
2023 (19)
2022 (18)
2021 (13)
2020 (17)
Funding
Current Stage
Late StageTotal Funding
$30.74MKey Investors
Longer Tables FundThe Marcus FoundationNational Science Foundation
2025-06-26Grant
2024-12-03Grant· $6M
2024-01-18Grant· $2.6M
Leadership Team
Caroline Kane
Senior Associate Athletic Director / CFO, Business & Finance
Emily Festin
Executive Assistant To Chief Technology Officer at FAU & Software Coordinator
Recent News
2026-01-16
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