Ohio Excels · 7 hours ago
Executive Assistant & Office Manager
Columbus, Ohio Metropolitan Area
Full-time
Hybrid
Mid Level
$50K/yr - $70K/yrOhio Excels is a nonprofit organization focused on improving educational outcomes for Ohio students. The Executive Assistant & Office Manager will provide administrative support to the president and key staff, manage calendars, organize meetings, and coordinate project management activities.
Public Policy
Hiring Manager
Madison Yoder Masters
Responsibilities
Provide administrative support to the president and key staff
Manage complex calendars and meeting schedules
Organize and support meetings, including scheduling, logistics, materials preparation, for groups ranging from small teams to large events with 500+ attendees
Coordinate Board meetings, including agenda development, material distribution, minute-taking, and communication with Board members and their assistants
Provide project management support, which includes serving as the primary contact for project communications, coordinating meetings, disseminating information, tracking project progress, taking meeting notes, and ensuring stakeholder engagement
Maintain comprehensive project documentation and up-to-date versions of documents and materials
Update and maintain databases for all mailing lists and mail merges
Maintain personnel job descriptions, employee handbooks/manuals and employment policies
Maintain up-to-date versions of important/corporate documents as required by law (board meeting minutes, foundation bylaws) and communicate with president to ensure annual review of such documents and processes
Arrange work travel, such as conference registrations, airfare, and hotel reservations, and help coordinate expenses
Serve as the first point of contact by answering phones and welcoming guests
Prepare simple power point and other presentation materials as well as organize the organization’s shared files
Maintain office space by stocking supplies, food and beverages for meetings, arranging tables and meeting spaces, restoring conference rooms after meetings, etc
Greet guests and accept packages
Assume additional duties as requested
Qualification
Required
Strong administrative and technical writing, calendar management and project management skills
Experience with important systems used by the organization, including Microsoft Office, Bill.com, Wix, Paychex, Canva, Mailchimp, Zoom, Survey Monkey, Eventbrite, AI, etc
Excellent verbal and written communication skills
Positive attitude, curiosity, and strong interpersonal skills, both in person and over the phone
Strong organizational and problem-solving skills; ability to work independently, demonstrate self-initiative and strong attention to details
Ability to take direction from several staff members and prioritize tasks fairly and efficiently
Flexibility and ability to work in a fast-paced, creative team environment
Proven work experience as an administrative assistant and office management support
Preferred
Experience working in nonprofit or advocacy organizations a plus
Benefits
Comprehensive benefit package with vacation
401K
Health care
Parking
Company
Ohio Excels
Our mission is to provide an informed business perspective to dramatically improve and transform Ohio’s education system.
Founded in 2018
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase