Health Services Management · 15 hours ago
Part Time Staffing Coordinator (CNA)
Trenton, FL
Part-time
Onsite
New Grad, Entry LevelHealth Services Management is focused on providing quality care in the nursing department. The Staffing Coordinator is responsible for ensuring adequate staffing levels, maintaining employee records, and coordinating schedules to meet regulatory compliance and resident needs.
Elder CareHealth CareNon ProfitTelehealth
Responsibilities
Maintain a current an accurate list of all nursing department employees with phone numbers (home and cell)
Record employee tardiness, leave early occurrences, and absences daily
Routinely report employee violations of the attendance policy to the Director of Nursing
Assist with accurate record-keeping of employee attendance for annual performance evaluations
Coordinate with Human Resources and the Director of Nursing to schedule employees on modified duty
Construct and complete the nursing schedule monthly. Post the completed schedule and any revisions in advance. Incorporate employee requests and make every effort to accommodate these requests without creating insufficient staffing
Adhere to the established system for employee schedule requests and communicate with employees when requests are denied or need to be modified. Honor reasonable and timely requests for employee time-off. Will track and approve requests fairly and consistently
Assist Human Resources/Payroll with missing punch forms
Construct and maintain a cancellation log and a float log to ensure staff are equally cancelled and floated to other units fairly
Make every effort to utilize Part-Time or PRN staff to prevent unnecessary overtime
Complete daily staffing sheets (all forms as assigned) and post in the designated location
Complete the AHCA 2-week staffing report and update daily with submission to the DON and Administrator weekly, as required
Maintain orderly copies of the staffing sheets, daily schedules, monthly schedules, and any other documents per policy
Makes every effort to assist the nursing team to cover vacancies planned and unplanned
Obtain approval for agency use from the Administrator prior to scheduling
Assist employees with completion of required forms for PTO use, vacation, sick time, etc. as needed
Prepare, post, and update a “Needs List’ weekly outlining vacancies (overtime opportunities) in the nursing department
Will not engage in preferential treatment to any employee
Will calculate staffing PPD’s daily to ensure regulatory compliance. Make every effort to maintain staffing PPD’s at no lower than the state minimum requirements for PPD and ratios as follows (if you suspect that staffing will fall below the minimum requirements listed below you must notify the DON/ADON/NHA immediately):
CNA’s PPD of 2.50/day
Licensed Nurses PPD of 1.0/day
RN-8 hours every day
CNA ratio of no more than 1:20 residents
Licensed Nurse ratio of no more than 1:40 residents
Will calculate a projected PPD for the weekends and convey, in advance to the Director of Nursing
Answer employee phone calls regarding staffing/scheduling functions and adhere to facility policy for PTO use, vacations, sick time, holidays, etc
Assist with scheduling and interviewing CNA candidates for hire
Review complaints and grievances regarding staffing with Human Resources and/or the Director of Nursing
Maintain employee confidentiality regarding schedule variances, attendance, and health-related issues that you may be privy to
Provide new nursing departments employees with a schedule and designate the employee(s) they will be training with. Include on the schedule required classroom orientation
Help answer all resident call lights as needed
Help with the dining process for all residents as requested
Assist residents with standard ADL’s (Activities of Daily Living) to include: bathing, toileting/bed pan, transfers, bed mobility, turning and repositioning, peri-care, grooming, dressing, changing bed linens, applying/utilizing specialized equipment, etc. per the individualized plan of care
Use proper body mechanics when lifting
Adhere to safety policies pertaining to infection control and isolation, personal protective equipment (PPE), gait belts, mechanical lifts, and fire/emergency procedures
Customer Service-Promote and maintain positive relationships with co-workers, residents, visitors, volunteers, vendors, and regulatory representatives
Resident Rights-Understand and promote resident rights. Have positive interactions with residents, families and caregivers. Maintain a professional appearance. Ensure confidentiality of all resident information, compliance with HIPPA regulations and policies, Encourage resident autonomy in decision-making
Documentation-Complete documentation in the individual clinical record per policy. Complete any other documentation as assigned
Other-Complete all other duties as assigned
Qualification
Required
Must be a Certified Nursing Assistant in good standing with licensure boards and proficient in performing job duties and skills of a Certified Nursing Assistant
Maintain a professional appearance
Must have excellent follow-through
Must have the ability to read, write and follow oral and written directions at a level necessary to accomplish the job
Detail-oriented with strong organization and prioritization skills
Must have knowledge of computer systems, systems applications, and other office equipment
Must be able to meet all local health regulations, and pass pre/post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry
Must have the ability to promote positive interpersonal relationships through the use of tactful, direct and sensitive interaction. Must be able to communicate verbally in a positive and professional manner
Must be able to relate positively and favorably to residents, families, co-workers, vendors, and to work cooperatively with others
Must comply with attendance policy and established nursing staff schedules, be flexible, and make necessary accommodations for the needs of residents and families
Must attend in-service/education programs as required to learn new procedures and develop skills to meet regulatory compliance
Must agree not to disclose resident protected health information and report suspected or known violations of such to the Administrator
Preferred
Preferred high school graduate or equivalent
Company
Health Services Management
Health Services Management operates long-term care communities, focusing on skilled nursing, senior care, and telemedicine partnerships.
Founded in 2000
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Scott Fisher, C.P.A.
Chief Financial Officer
Joshua White
Chief Operating Officer
Recent News
2025-10-02
2025-01-17
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