Arden Shore Child and Family Services · 22 hours ago
Accounting Supervisor
Waukegan, IL
Full-time
Hybrid
Senior Level
5+ years expArden Shore Child and Family Services is seeking an Accounting Supervisor to manage daily accounting operations and serve as the primary finance partner. This role ensures accurate financial reporting, compliance, and strong internal controls while supervising the Accounting Associate and supporting leadership decision-making.
CharityCommunitiesNon Profit
Responsibilities
Oversee daily accounting operations, including accounts payable, accounts receivable, reconciliations, payroll review, and general ledger activity
Review transactions for proper coding and budget alignment
Reconcile general ledger accounts monthly
Ensure consistent 10-business-day month-end close timeline
Initiate outgoing ACH requests and submit for Director transmission
Serve as designated check signer in accordance with agency accounting procedures
Maintain organized documentation standards to ensure audit readiness
Lead AR processes across DCFS, Medicaid, Intact, Foster Care, Behavioral Health, and grant-funded programs
Reconcile AR accounts and manage collections
Monitor aging reports and escalate risk areas appropriately
Translate billing nuances into clear internal workflows and documentation expectations for program staff
Partner with Director on revenue trend review and open AR analysis
Serve as primary finance liaison to department directors
Support directors in understanding: Budget vs. actuals, Variance analysis, Allowable expenses, Documentation requirements
Assist in preparation of annual budgets in partnership with Director
Participate in structured monthly financial review meetings with ELT and program leaders
Partner with Development on: Grant budgets, Allowable cost tracking, Financial reporting requirements, Restricted fund reconciliation
Maintain documentation supporting compliance with funder and regulatory expectations
Support development of standardized Grants x Finance workflows
Ensure adherence to GAAP, DCFS requirements, Medicaid standards, and grant compliance guidelines
Maintain and strengthen internal control systems
Support preparation for CFR, annual audit, and regulatory reviews
Identify workflow inefficiencies and recommend process improvements
Ensure clear separation of preparation, review, and approval functions within finance
Review and approve biweekly payroll prior to Director analysis
Ensure timecard approvals are completed
Monitor payroll burden versus budget
Support benefits coding accuracy and compliance
Supervise, mentor, and evaluate the Accounting Associate
Protect the Associate role from scope creep and ensure clear task boundaries
Cross-train for continuity of operations
Establish clear SOPs and workflow expectations within finance operations
Qualification
Required
Bachelor's degree in accounting, Finance, or related field required
5+ years progressive accounting experience
Strong knowledge of GAAP
Advanced Excel skills
Experience with QuickBooks (QuickBooks Online strongly preferred)
Experience with payroll systems (Paylocity preferred)
Strong analytical and reconciliation skills
High attention to detail and accuracy
Ability to translate financial information into practical guidance
Strong communication and interpersonal skills
Ability to balance structure with service orientation
Commitment to ethical financial stewardship and internal controls
Preferred
Supervisory experience preferred
Nonprofit accounting experience is strongly preferred
Experience with grant accounting required for top-of-range consideration
Experience with Medicaid/DCFS billing oversight highly desirable
Company
Arden Shore Child and Family Services
Arden Shore Child and Family Services is to rebuild children’s lives in a caring community.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase