Grainger · 23 hours ago
Facilities Admin Asst
Kansas City, MO
Full-time
Onsite
New Grad, Entry Level
$23.12/hr - $28.89/hrGrainger is a leading distributor serving millions of customers worldwide with innovative solutions. The Facilities Administrative Assistant will support Maintenance operations by managing the CMMS, coordinating parts ordering, and assisting with financial tracking and reporting to ensure efficient department performance.
HospitalityIndustrialManufacturingOffice SuppliesSupply Chain Management
Responsibilities
Provide administrative support to the Facilities Manager and Maintenance department
Perform daily data entry in the CMMS, including asset management, parts and task entry, PM setup, and asset setup
Collaborate with the Maintenance DC Network team to support standardization initiatives
Update and maintain Maintenance performance metrics
Complete purchasing and parts‑ordering forms and route them for approval and processing via P‑card or SRM
Source parts through the Grainger website and external vendors
Perform parts put‑away in various areas throughout the facility
Track parts usage, discrepancies, and generate reports as needed
Conduct daily cycle counting and reconciliation for a parts inventory exceeding $1.5M in value
Assist with monthly, quarterly, and annual financial record tracking and updates
Initiate Capital Appropriation Requests and support RFQ/RFP processes with vendors
Locate and gather relevant information to help resolve issues
Maintain condiments, janitorial supplies, and bench stock through KeepStock
Qualification
Required
Advanced proficiency in Microsoft Office Suite, including: Word – document creation, formatting, and reporting, Excel – data entry, formulas, pivot tables, and reporting, PowerPoint – presentation creation and formatting, Outlook – calendar management, email communication, and scheduling
Ability to quickly learn and adapt to additional digital tools and systems as needed
Strong verbal, written, and electronic communication skills
Ability to meet deadlines and manage multiple priorities in a dynamic environment
High attention to detail, including proofreading for grammar, spelling, and punctuation
Ability to interact professionally with employees at all levels
Ability to handle company and personnel information confidentially
Willingness to adjust work shifts and work overtime as needed
Preferred
SAP experience
Knowledge of Maintenance operations
Benefits
Medical, dental, vision, and life insurance coverage starts on day one of employment.
Access to up to 50% of your paycheck based on hours worked before payday.
18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
Employee discounts, parental leave, and other benefits.
Safety shoes provided (where applicable).
Company
Grainger
As a leading business-to-business organization, more than 4.5 million customers worldwide rely on Grainger for products in categories such as safety, material handling and metalworking, along with services like inventory management and technical support.
Founded in 1927
10001+ employees
H1B Sponsorship
Grainger has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (38)
2024 (26)
2023 (15)
2022 (28)
2021 (14)
2020 (20)
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
D. G. Macpherson
Chief Executive Officer
Nancy Berardinelli-Krantz
Senior Vice President and Chief Legal Officer
Recent News
Benzinga.com
2026-02-03
2026-02-03
2026-01-20
Company data provided by crunchbase