NEOGOV · 5 hours ago
Legal Assistant 3 (Non-Permanent), Public Assistance & Health- Internal Only
Multiple Locations Statewide, WA
Full-time
Hybrid
Mid Level
$49K/yr - $66K/yr
4+ years expNEOGOV is seeking a Legal Assistant 3 for their Office of Administrative Hearings in the Public Assistance & Health Division. The role involves providing senior-level legal support to Administrative Law Judges and managing various caseloads, ensuring compliance with legal standards and office procedures.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provide senior-level legal support to the LAM, ALJs, and caseloads as assigned
Compose, prepare, and proofread legal documents for assigned caseloads
Serve as a subject matter expert for assigned caseloads
Regularly review processes and make recommendations for updates to ensure compliance with RCWs, WACs, agency policies, and referring agency agreements
Draft and prepare legal documents and correspondence on behalf of ALJs, including, but not limited to, modifying or adding language to templates as directed, checking citations, and proofreading and editing for content and consistency
Coordinate interpreter services, process requests for reasonable accommodations, and work with LAM to arrange for safety and/or accessibility to OAH facilities
Prepare and/or maintain weekly calendar docket
Update office scheduling matrix and desk manuals for assigned caseloads
Assign dockets to ALJs as directed by the supervising ALJs and distribute finalized calendar to the team
Coordinate Mediation docket, working with support staff and Senior ALJs
Maintain agency contacts lists for each caseload
Track and follow up on submission of document orders
Assist support staff team members in understanding and following standard operating procedures and work processes from the appeal intake and setup to the production of ALJs final orders and closing and transmitting files
Ensure that the completion of business process workflows support accurate collection of data, and address concerns about identified patterns or issues with supervisor
Monitor PRISM dashboard for actions that are overdue, and review dashboard for accuracy and consistency to identify problems
Assist the internal compliance auditor in policy audits by providing information and/or contacts related to surveys, focus groups, data analysis, and in person reviews
Respond to inquiries from OAH Internal Compliance Auditor regarding compliance with standard operating procedures and case management system requirements for assigned caseloads
Respond to recommendations regarding process improvements identified in Auditor's reports on outcome of review provided to Chief ALJ and Risk Manager
Provide training, coaching, and mentorship to legal support staff team
Assist with training support team members on changes in agency, division, and caseload processes and help team navigate through these changes
Coordinate and carry out training for new team members
Assist supervisor with developing training plans
Provide mentorship and support for team members, answer questions, and assist with challenging, complex, or novel tasks
Perform basic legal research and assist in high-profile and/or complex hearings as assigned
Provide back-up coverage for support staff
Qualification
Required
High school diploma or equivalent and four years of experience in a legal environment in support of an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent
One year as a Legal Assistant 2
A two-year degree in Legal Secretary Studies, Paralegal Studies or related field plus two years of legal office experience
A combination of five years of college education and/or relevant experience
Preferred
Experience providing legal support on the SHS caseload at OAH
Benefits
Professional development opportunities and in-house training.
Comprehensive benefits package.
Employees and their families are covered by medical (including vision), dental and basic life insurance.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.
Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS).
Employees also have the ability to participate in the Deferred Compensation Program.
All state employees are covered by the federal Social Security and Medicare systems.
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Full-time employees earn eight hours of sick leave per month.
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165.
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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