Graystone Group · 17 hours ago
Office Administrative Assistant
McLean, VA
Full-time
Onsite
Entry Level
$55K/yr - $65K/yr
2+ years expGraystone Group is supporting the largest asset-backed lender in the Mid-Atlantic in the search for a highly organized Administrative & Post-Closing Operations Coordinator. This role provides essential administrative support for day-to-day office operations while also assisting the Post-Closing and Collateral Management team with various tasks. The ideal candidate will be detail-oriented and process-driven, thriving in a fast-paced lending environment.
Staffing & Recruiting
Hiring Manager
John Gray IV
Responsibilities
Receive, sort, and log incoming business correspondence and mail for all departments
Assist with procurement and inventory of office supplies and shipping materials
Maintain organization and presentation of office spaces
Coordinate office catering, including weekly lunches and snacks
Manage birthday celebrations, including cards and internal coordination
Complete and submit monthly expense reports
Assist with planning quarterly initiatives, employee holiday gifts, and internal events
Communicate HR-related updates, office closures, and internal announcements
Coordinate training workshops, meetings, and company outings
Support special administrative projects as assigned
Conduct intake, tracking, and shipment of loan collateral using third-party vendors (e.g., FedEx)
Prepare and organize collateral files for Capital Conduits and Investors
Obtain missing or outstanding documentation from title companies and court jurisdictions, including Recorded Deeds of Trust and Final Loan Policies
Review executed loan documents for completeness and accuracy
Assist with auditing loan collateral reports and updating related data
Prepare Allonges, Assignments, and associated shipment materials
Set up, maintain, and manage physical loan files for secure storage
Coordinate paid-off loan file management and retention with Iron Mountain
Update standard operating procedures (SOPs) as needed to support operational efficiency
Qualification
Required
Exceptional attention to detail with strong organizational skills
Professional verbal and written communication skills for internal and external stakeholders
Proficiency with Microsoft Office applications (Word, Excel, Outlook)
Strong problem-solving and critical-thinking abilities
Ability to prioritize tasks and adapt in a fast-paced environment
Self-directed with minimal supervision required
Ability to lift 10 lbs. or more as needed for file and collateral handling
Bachelor's degree in a relevant field
Minimum of 2 years of experience in a professional office or administrative environment
Demonstrated ability to manage sensitive documents with precision and discretion
Proven track record of working independently while maintaining high accuracy standards
Company
Graystone Group
At Graystone Group, we prioritize and emphasize the importance of the human touch in an ever-evolving human capital management landscape.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase