Whitestone Associates, Inc. · 7 hours ago
Administrative Assistant
Tampa, FL
Full-time
Onsite
Entry Level
$23/hr - $26/hr
1+ years expWhitestone Associates, Inc. is a 100% employee-owned company and leading provider of environmental and geotechnical engineering and consulting services. They are seeking an Administrative Assistant to assist in technical report preparation, coordinate project teams, and maintain documentation for various projects.
Consulting
Responsibilities
Assist in the preparation, review, and editing of technical reports
Coordinate with project teams to gather necessary information and ensure accurate documentation
Research property information using internet sources and in-house documentation
Set up new projects
Create file tree on network and physical file folders
Create team-specific documents for use with project tracking
Maintain job files adhering to company standards
Act as a liaison between clients, agencies, and project managers
Support the preparation of client proposals
Research and compile reports, plans, and applications for submittal to state and local agencies
Prepare hearing folders and exhibits for use at public hearings
Maintain calendar for designated teams
Support business development efforts by researching potential opportunities and clients while working to schedule/coordinate meetings and presentations; and
Provide assistance to senior staff in other areas as needed
Qualification
Required
Highschool Diploma or equivalent required
1+ year of administrative and/or project team support in an office setting
Excellent typing ability, with an emphasis on accuracy and attention to detail
Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Writer
Strong oral and written communication skills
Excellent spelling, grammar, and proofreading abilities
Prior experience in a fast-paced, multitasking environment
Preferred
AS or BS Degree preferred
Previous experience in architecture, engineering, and construction firms highly preferred
Benefits
Whitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)
Medical Insurance
Dental Insurance
Health & Dependent Care Flexible Spending Accounts
Traditional & Roth 401K Plans with Company Match
Long Term & Short Term Disability Insurance
Company-Sponsored Life & AD&D Insurance
Multiple AFLAC Insurance Products
Pet Insurance
Identity Theft Protection
Multiple Corporate Discount Programs
Company
Whitestone Associates, Inc.
Whitestone Associates, Inc., a 100% employee-owned company, provides a full range of integrated environmental, geotechnical, construction phase, facility assessment, and hazardous building materials engineering and consulting services to a diverse client base that includes international and national corporations, law firms, real estate developers, engineering and architecture firms, lending institutions, insurance underwriters, government agencies, municipalities, and private sector clients.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Tina Wakai
Chief Financial Officer
Company data provided by crunchbase