General Dynamics Information Technology · 21 hours ago
Administrative Coordinator
Windsor Mill, MD
Full-time
Onsite
Entry Level
$56K/yr - $64K/yr
2+ years expGeneral Dynamics Information Technology is one of the largest IT and mission services providers to the government. They are seeking an Administrative Coordinator to support the Centers for Medicare and Medicaid Services by providing a variety of administrative, operations, coordination, and task-oriented support.
Artificial Intelligence (AI)Cloud ComputingConsultingCyber SecurityInformation Technology
No H1B
U.S. Citizen Only
Responsibilities
Completing manual ID proofing in support for Independent Dispute Resolution processes, ensuring complete and accurate form completion and notarization, system registration, and document retention in compliance with regulatory requirements and internal policies
Maintain confidentiality and handle sensitive information in compliance with privacy and security standards
Organize, version, and archive documents in accordance with records management standards
Entering pertinent information into a variety of automated tracking systems and maintains program-specific data to track items such as project milestones, progress reports, funding and expenditure data, etc
Supporting executive management with a variety of administrative tasks, such as coordination with onsite seating and events, travel, calendars and other important scheduling needs, anticipating conflicts and identifying early resolution of an operational or technical nature
Providing project coordination support to executive and senior leadership to ensure that projects are well organized and running smoothly, including coordinating information and deadlines across projects, managing document repositories, and developing project artifacts such as reports and presentations
Developing and maintaining SharePoint, Teams, Confluence, and/or similar platforms
Monitoring multiple shared Outlook mailboxes and calendars, ensuring appropriate timely responses
Serving as back-up facilities contact for building facilities officials, including: conference room setup and breakdown, client and visitor greeting and direction, and coordination with onsite IT support
Support working groups and meetings, including documentation and distribution of meeting minutes and action items, and provide ad-hoc programmatic support to the division’s staff as needed
Qualification
Required
Bachelor's degree and 2+ years' of relevant experience, preferably in legal studies, paralegal studies, or business administration
2+ years of experience in an administrative, legal administrative, paralegal, or compliance-support role
Experience handling confidential and/or sensitive information
Technical competency with collaborative tools including Microsoft SharePoint, Power Automate, Power Apps and Confluence
Proficient in other Microsoft Office applications, including Word, PowerPoint, and Excel
Proficient using MS tools, including Word, Excel, and PowerPoint
Superior oral and written communication skills
Must be able to work full-time onsite in GDIT's Windsor Mill, MD facility
Consistent quality performance rated valued or higher
Candidate must be able to obtain Public Trust clearance
Candidate must have lived in the United States at least three (3) out of the last five (5) years
Preferred
Experience as a Paralegal or experience as an Admin in a legal setting
Experience supporting onsite operations or facilities coordination
Experience interacting with senior leadership of multiple organizations
Excellent analytical and problem-solving skills with the ability to integrate information from multiple sources
Process-oriented and systems-thinking mindset
Continuous improvement mindset and willingness to challenge the status quo
Strong interpersonal skills to collaborate with customers and internal cross-functional teams
Self-motivated, well-organized and strict attention to details
Ability to understand and manage customer expectations and software implementation methodology
Ability to prioritize and work on multiple projects at the same time
Benefits
Comprehensive benefits and wellness packages
401K with company match
Variety of medical plan options, some with Health Savings Accounts
Dental plan options
A vision plan
A 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match
Full flex work weeks where possible
A variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave
Short and long-term disability benefits
Life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance
Company
General Dynamics Information Technology
General Dynamics Information Technology is an IT consulting company that specializes in cyber security, AI, and quantum computing. It is a sub-organization of General Dynamics.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Paul Nedzbala
Senior Vice President
Ben Buckley
Vice President and General Manager
Recent News
Company data provided by crunchbase