Executive Administration & Office Management jobs in United States
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TIFIN · 2 hours ago

Executive Administration & Office Management

positionCharlotte, NC
timeFull-time
remoteOnsite
seniorityMid, Senior Level
money$100K/yr - $120K/yr
date5+ years exp

TIFIN is a company that builds AI-powered financial technology to enhance financial advice across various sectors. They are seeking a highly capable Executive Administrator & Office Manager to support senior leadership and manage the day-to-day operations of their growing Charlotte office.

Artificial Intelligence (AI)Financial ServicesFinTech

Responsibilities

Own the day-to-day operations and logistics of the Charlotte office (e.g. supplies, groceries, mail, deliveries, parking, vendor relationships, team events) and proactively identify opportunities to improve how the office functions and evolves over time
Serve as a visible, dependable presence in the office — someone employees trust to make things work
Support two senior executives, managing complex calendars and competing priorities, acting as a gatekeeper and thought partner on time management, meeting prioritization, and workflow efficiency and proactively identifying conflicts and problems before they escalate

Qualification

Executive administration experienceCalendar managementOrganizational skillsTime-management skillsSelf-directedProblem-solvingCommunication skillsAttention to detailTeam collaboration

Required

5+ years of experience as an executive assistant or administrator, including experience managing complex calendars for multiple executives
Exceptional organizational and time-management skills with immaculate attention to detail
Highly self-directed with the ability to prioritize effectively and operate independently in a high-velocity environment
Creative problem-solver who uses tact and professionalism when handling scheduling requests, communications, and competing stakeholder needs
Coachable, curious, and eager to solve problems using AI and automation tools
Based in the Charlotte area and willing to be in the office five days per week

Benefits

Comprehensive health, dental and vision coverage
Retirement benefits
Flexible PTO

Company

TIFIN

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TIFIN is an AI platform that develops fintech solutions focused on tailoring investment experiences to individual needs.
dateFounded in 2018
location
Boulder, Colorado, USA
people-size201-500 employees
web-link
https://tifin.com

Funding

Current Stage
Late Stage
Total Funding
$226.32M
Key Investors
Motive PartnersHamilton Lane
2025-12-16Series Unknown· $3M
2024-02-21Corporate Round· $10M
2023-10-17Debt Financing· $7.65M

Leadership Team

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Vinay Nair
Founder, Chairman & CEO
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Andrew Dahlinghaus
Chief Operating Officer
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Recent News

PR Newswire
TIFIN Appoints Andrew Dahlinghaus as Chief Operating Officer
2025-12-08
PR Newswire
TIFIN Give Launches "Louise"-- AI capabilities for philanthropy
2025-10-27
PR Newswire
TIFIN Board Welcomes Palantir's Lila Flores as a New Member, enhancing its expertise AI Commercialization
2025-10-21
Company data provided by crunchbase