Flagship Pioneering · 3 hours ago
Contracts Specialist, Legal and Contracts Operations
Cambridge, MA USA
Contract
Hybrid
Mid Level
$76K/yr - $104K/yr
3+ years expFlagship Pioneering is a bioplatform innovation company that invents and builds platform companies that change the world. The Contracts Specialist will provide operational support to a Contracts Attorney and Contracts Manager, managing contract workflows, maintaining the contract management system, and handling administrative aspects of the contract lifecycle.
FinanceFinancial ServicesVenture Capital
Responsibilities
Serve as primary liaison between Legal and cross-functional business stakeholders (procurement, finance, portfolio companies) to facilitate contract intake, manage expectations, and ensure alignment on competing priorities and timelines
Support onboarding of new Flagship portfolio companies onto established contract standards and CLM processes, serving as dedicated point of contact during organizational transitions and system implementations
Build and maintain strategic relationships with business colleagues across Flagship and portfolio companies to understand evolving contracting needs, anticipate workflow challenges, and provide proactive support
Coordinate directly with external vendors, counterparties, and law firms on contract logistics, signature coordination, and low-complexity clarifications that require judgment and relationship management
Monitor the contract queue in Cobblestone multiple times daily; assign incoming requests to the Contracts Attorney and Contracts Manager, using judgment to triage and flag complex, sensitive, or time-critical matters for expedited review
Assist with prioritization based on agreement type, requestor, and business priorities; build relationships with cross-functional stakeholders to understand context and coordinate competing demands
Track signature status and follow up on outstanding executions; coordinate directly with external vendors and counterparties to resolve signature logistics and clarify execution requirements
Contribute to template and playbook updates by gathering feedback from internal stakeholders, identifying patterns in counterparty redlines, and recommending improvements based on recurring issues
Track key dates and milestones; proactively identify and escalate potential risks, such as approaching deadlines, renewal windows, or expiring terms requiring action
Support all aspects of contract lifecycle administration, including filing and archiving; handle exceptions requiring judgment, such as missing information, non-standard formats, or incomplete documentation
Conduct limited contract review of Statements of Work, Order Forms, Quotes, and CDAs under Attorney/Manager supervision; flag non-standard terms, unusual risk provisions, and deviations from playbook for escalation
Serve as first point of contact for CLM system (Cobblestone) questions and support; troubleshoot issues and escalate as needed
Support CLM system training for internal stakeholders; develop training materials, gather user feedback, and recommend process improvements based on stakeholder needs
Assist with maintaining repository accuracy, metadata tagging, and workflow optimization; identify inefficiencies in current processes and propose workflow design improvements
Generate contract metrics and dashboards to inform Legal leadership and cross-functional stakeholders; analyze trends and provide recommendations to improve contract operations efficiency
Qualification
Required
Bachelor's degree in Business, Legal Studies, Finance or related discipline
3–5 years of contract administration, legal operations, or similar experience
Proficiency with contract lifecycle management (CLM) systems and associated workflows
Understanding of procurement and finance processes, including budgets, payment terms, and vendor engagement
Strong written and verbal communication skills with excellent stakeholder engagement ability
Ability to exercise judgment in prioritizing workflow and escalating appropriately
Experience troubleshooting CLM or workflow system issues
Preferred
Experience in biotech, life sciences, or regulated industries
Experience configuring or administering CLM systems (e.g., Cobblestone—taxonomy, permissions, template maintenance)
Familiarity with Coupa or procurement system integration
Experience with contract intake and legal operations frameworks
Benefits
Healthcare coverage
Annual incentive program
Retirement benefits
A broad range of other benefits
Company
Flagship Pioneering
Flagship Pioneering is a venture capital firm that invests in life sciences and healthcare companies.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Noubar Afeyan
Founder and CEO
Chuck Carelli
Chief Financial Officer
Recent News
2026-01-16
2026-01-16
Company data provided by crunchbase