MILL5 · 8 hours ago
Office Administrative Assistant
Boston, MA
Full-time
Onsite
New Grad, Entry Level
$45K/yr - $55K/yrMILL5 is a growing software consulting and AI company that focuses on revolutionizing the software industry. They are seeking an Office Administrative Assistant to support administrative and operational tasks, ensuring smooth office management and assisting various teams.
Artificial Intelligence (AI)Cloud InfrastructureCloud ManagementEnterprise ApplicationsGenerative AIInformation TechnologyInternet of ThingsMachine LearningSoftwareSoftware Engineering
Hiring Manager
Diana Salvucci
Responsibilities
Assist with administrative and clerical tasks such as inbox management, correspondence, inquiry triage, scheduling, and priority coordination
Support meetings with logistics, materials, notes, action tracking, and follow-through
Support operational and clerical work for management and teams
Light accounting work such as accounts payable, accounts receivable, expense management, and time tracking
Manage office systems, equipment procurement, supplies, vendor partnerships, and coordination
Serve as the primary contact for vendors, IT providers, and property management, and coordinate issue resolution
Support communication and documentation with strategic partners (ex. Microsoft)
Provide support to sales and marketing teams as needed
Coordinate domestic and international travel for management and staff
Support HR administration including interview scheduling, onboarding, and benefits administration
Coordinate internal meetings, off-sites, and company events
Maintain confidential documentation and records
Draft, edit, and schedule communications and social content
Use AI and digital tools to draft content, summarize information, organize documents, and automate workflows with discretion
Qualification
Required
Bachelor's degree preferred
Tech-savvy with strong Microsoft Office skills
Exceptional organization, communication, discretion, and follow-through
Ability to manage high-volume, urgent priorities with accuracy
Professional presence and strong interpersonal skills at all levels
Must work on-site in our Boston office at least 4 days per week
Must sign and adhere to a strict NDA prior to beginning work
Preferred
Familiarity with sales, marketing, HRIS, and accounting systems is a plus
Benefits
100% employer-paid medical, dental, vision, life, and disability insurance
401(k) with employer match
Over four weeks of PTO
8 paid holidays
After-work happy hours, in-office snacks, and lunches
Professional development stipend
Business expense reimbursement
Company
MILL5
Global leader in software consulting & AI, delivering results via Software Consulting, Performance Engineering, & Managed Services.
Founded in 2015
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Richard Crane
Founder and Chief Technology Officer
Company data provided by crunchbase