The University of Kansas Health System · 16 hours ago
Office Coordinator
Westwood, KS
Full-time
Onsite
Entry Level
3+ years expThe University of Kansas Health System is seeking an Office Coordinator to ensure the smooth operation of administrative functions within the Care Collaborative department. This role involves managing office activities, coordinating schedules, maintaining records, and supporting both clinical and non-clinical staff.
Clinical TrialsEducationEmergency MedicineHealth Care
Responsibilities
Interact with team members to meet immediate and specific needs
Communicate information to staff on request
Communicate effectively with the director and managers
Receive and relay all forms of communication accurately, promptly, courteously, and appropriately
Schedule appointments and coordinate meeting arrangements
Answer department phones and provide appropriate information. Transfer calls as needed and/or take accurate messages
Work with all disciplines to accomplish seamless patient care
Accounting and Management department supplies
Oversee inventory of supplies as needed
Place, track, check in, verify supply orders
Handle aspects of accounts receivable and payable, including tracking incoming invoices, coding checking requests, following up on incorrect billing, etc
Prepare monthly reports for the Managers/Director on workload and department activity
Initiate purchase orders, payment vouchers, bills, and related forms
Prepare reports as requested
Collate data
Create and maintain spreadsheets
Collect and verify monthly productivity information
Forward requested information to appropriate personnel
Facilitate routine office tasks
Oversee copying, faxing, errands
Prepare flyers or educational materials
Create forms for data collection or documentation
Assist with continuing education tasks, such as mailing and registration. Assist and train staff with clerical/computer skills as needed
Maintain filing system and prepare files
Must be able to perform the professional, clinical, and or technical competencies of the assigned unit or department
These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary depending on your department or unit. Other duties may be assigned as required
Qualification
Required
High School Graduate
3 or more years of clerical experience
Excellent computer (Microsoft Office) and organizational skills with the ability to prioritize assignments
Exceptional communication and phone skills, with ability to interact and communicate with a diverse population, using sensitivity, tact and discretion
Preferred
Associate's degree
Previous hospital experience and knowledge of medical terminology
Company
The University of Kansas Health System
The University of Kansas Health System is an academic medical center for complex care and diagnosis.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Parkinson's Foundation
2023-07-25Grant
Leadership Team
Tammy Peterman
President, Kansas City Division, Executive VP/Chief Operating Officer and Chief Nursing Officer
Recent News
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