Traverse City Area Public Schools · 8 hours ago
WSH: Administrative Assistant to the High School Athletic Director; 8.0 hrs/day
Traverse City, MI
Full-time
Onsite
New Grad, Entry Level
$17/hr - $21/hrTraverse City Area Public Schools is seeking an Administrative Assistant to the Athletic Director. This role assists in administering interscholastic policies and procedures, serving as the primary communication and logistical hub for the athletic department.
EducationKnowledge ManagementTraining
Responsibilities
Maintains and updates the Master Athletics Calendar for practices, games, and facility use
Updates interscholastic game schedules by mailing and receiving contracts; contacts opposing schools to confirm game details, travel needs, and locations
Schedules and confirms game officials and auxiliary game workers (scorekeepers, clock operators, ticket takers, etc.)
Coordinates, schedules, and tracks logistics for team transportation; prepares bus/van requests and processes related billing/invoices
Manages game-day details including locker room assignments, scoreboard operation, and supervision of gate staff
Prepares banquets and recognition programs, including communicating with vendors and ordering trophies/awards
Checks and runs periodic academic eligibility reports for athletes
Tracks physical cards, medical history, and student health care plans; manages digital platforms for participation forms
Prepares and maintains up-to-date rosters for all levels; submits MHSAA Master Eligibility forms and entry fees for state tournaments
Prepares pre-excuse lists and enters school-sponsored absences into the computer system
Counts and deposits gate receipts, booster funds, and entry fees
Handles purchase orders (POs), purchase cards (P-cards), and Booster accounts payables; reconciles credit card statements against department budgets
Tracks inventory for uniforms and equipment; orders office supplies and team apparel
Coordinates with facility managers and custodial staff for facility needs and processes work orders for repairs for athletic events
Works with Human Resources to facilitate onboarding of coaches, confirm background check process of volunteer coaches, and tracks required certifications for coaches
Assists with the drafting and sending of departmental correspondence
Serves as the primary liaison for phone calls and emails; updates the athletic website and social media with schedules, scores, and news
Distributes mail received by the athletic office
Performs other duties as assigned
Qualification
Required
High School Diploma or GED required
Advanced knowledge of computers and technology, including but not limited to Google Suites
Excellent organizational skills with emphasis on details and time management
Excellent public relations skills
Knowledge of math and accounting principles
Analytical ability necessary to gather and interpret data
Demonstrates proficiency in spelling, grammar, and information technologies
Dependable, reliable, and protective of sensitive/confidential information
Preferred
College degree and/or previous relevant work experience preferred
CPR and first aid preferred
Company
Traverse City Area Public Schools
Traverse City Area Public Schools offers a variety of high quality academic and extracurricular programs.
Founded in 1884
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Karyn Hertel
Partner In Education Coordinator
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