Wellesley Public Schools · 1 day ago
Secretary to Special Education - Elementary Schools - 0.5 FTE - SY25/26
Wellesley, MA
Full-time
Onsite
Entry Level
$28/hr - $35/hr
3+ years expWellesley Public Schools is seeking a Secretary to support the special education office in elementary schools. The role involves providing clerical and administrative support to ensure the smooth operation of the special education department, including managing records, scheduling meetings, and assisting staff, parents, and students.
Education
Responsibilities
Answer phones, take messages and screen/direct calls to the appropriate special education staff
Provide information; prepare correspondences and related documents; prepare and maintain files and records; assist all department members, parents and students
Maintain all special education program records in compliance with state and federal guidelines and District policies
Prepare, copy and distribute all necessary paperwork to facilitate IEP meetings
Maintain accurate and complete caseload files, track deadlines for IEPs, and notify staff in advance of deadlines
Schedule conferences and programs as required, including creating schedules, contacting all invited parties, preparing confirmation and distributing materials to all parties (teachers, specialists, parents, etc.)
Maintain records and generate reports, as requested
Coordinate, compile and send progress reports to parents quarterly
Assist with the placement of substitutes ensuring an accurate record in Frontline
Monitor Frontline and Novatime and serve as the first line approver of data
Assist and answer questions for secretaries from various offices and schools
Assist in maintaining data for students in the Special Education module of the student information system
Compose letters, memoranda and reports independently and accurately
Maintain inventory/supplies, facilitate and manage purchases, and maintain the department budget
Collaborate with the Human Resources Department to ensure that all potential employees’, tutors’, and volunteers’ hiring documentation is complete
Manage the department head and team chair online schedule of meetings
Performs other job-related responsibilities as requested
Qualification
Required
High School diploma or equivalent
Possess a thorough knowledge of and familiarity with modern office equipment, technology, electronic equipment, and software applications and operations
Proficiency in the use of Microsoft Office (Word, Access, Excel, and PowerPoint), Google Suite, and willing to learn new software programs as needed
Ability to quickly learn new platforms adopted by Wellesley Public Schools
High level of professionalism and the ability to maintain confidentiality
Excellent verbal and written communication skills
A high degree of organizational and time management skills
Ability to prioritize, multi-task, and handle diverse tasks
Ability to understand written procedures, and understand complex, multi-step written and oral instructions
Ability to work independently and as part of a team required
Ability to take initiative, exercise sound judgment and make decisions within scope of his/her authority
Attend professional development as directed
Ability to relate in a positive manner with members of the public, parents, staff and students
Preferred
Associates Degree or higher
Prefer a minimum of three years or more office experience, preferably in a public school
Experience using Powerschool, Schoolspring, Frontline, Novatime and/or Munis is preferred
Company
Wellesley Public Schools
Wellesley Public Schools is providing exceptional education to students.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase