The Catholic University of America · 19 hours ago
Executive Assistant
Washington, DC
Full-time
Onsite
Mid Level
$65K/yr - $70K/yr
3+ years expThe Catholic University of America is seeking an Executive Assistant to provide high-level administrative and operational support to the Senior VP/CFO/COO/Treasurer and General Counsel. The role involves overseeing daily operations, coordinating confidential matters, and serving as a liaison across the University while managing communications, scheduling, and financial tasks.
EducationHigher Education
Responsibilities
Serves as the office manager for the Senior VP/CFO/COO and General Counsel. Prepares correspondence, briefings and presentations for internal and external audiences
Manage financial tasks including assisting in formation of annual budget for each individual office, paying invoices, paying necessary filing and registration fees, and purchasing office supplies from their associated accounts
Trustee Support Assists in all support and logistics for Board of Trustees and other committee meetings. Prepares draft resolutions for Finance, Audit and Facilities committees. Schedules rooms and makes arrangements for needed equipment, meals, etc. Assists in preparing materials for meetings and mailings. Works with F+A division executives to prepare materials. Maintains the annual BOT and committee schedules, including staff deadlines for submitting materials to the VP, and mailing dates
Primary Liaison between Office of General Counsel for Coordination of Outside Counsel support on immigration matters. Collecting information and documents from university entities to support filing of visa and immigration filings
Provide support to the lawyers and consultants in preparing, revising and finalizing legal documents. Keep signature log and calendar for office
Schedule meetings, make preparations for group meetings and training sessions. Hire, train and supervise student workers
Attends staff and other meetings, provides support on all needed follow-up actions and tasks, and schedules necessary follow-up meetings. Provide Board Subcommittee and committee minutes for review and approval
Serves as a back-up to senior staff in the office to maintain smooth, continuous operations and coverage of the office throughout the day and during absences
Supports the maintenance and updating of the OGC and Finance and Administration divisions’ web pages using the University’s content management system
Qualification
Required
Associate's Degree, w/4 Years or more of demonstrated experience
Three years or more working experience in an office environment (i.e, secretary, administrative assistant, etc)
Demonstrated interpersonal, administrative, and problem-solving skills and ability to work independently and multi-task is key
Use of advanced electronic databases is required (e.g. Content Management System, Document Directory, Cardinal Station, etc.)
Ability to take direction and work independently with little or no supervision
Highly organized and detailed-oriented
Working knowledge of MS Office and Google Docs
Professional and courteous, oral and written English is required
Must be able to maintain confidentiality
Collegiality necessary
Ability to initiate and follow through to completion on various administrative tasks
Preferred
Bachelor's Degree, w/2 Years or more of demonstrated experience preferred
Legal or paralegal studies or certification helpful but not essential
Web content editing skills are preferred
Paralegal certification/training is a plus
Knowledge of legal terminology and documents is preferred but not required
Company
The Catholic University of America
The Catholic University of America allows students easy access to a wide range of educational, cultural, and political opportunities.
501-1000 employees
H1B Sponsorship
The Catholic University of America has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (21)
2024 (28)
2023 (36)
2022 (23)
2021 (11)
2020 (22)
Funding
Current Stage
Late StageTotal Funding
$1.13MKey Investors
Lilly Endowment
2023-10-31Grant· $1.13M
Leadership Team
Matthew Pizzirusso
Club Soccer Vice President & Co Founder
Cherise Carpenter, MSN, CRNP
Director, Undergraduate Clinical Partnerships and Placements
Recent News
The Catholic University of America
2025-11-15
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