Virtual Rockstar Careers · 8 hours ago
Senior Executive Assistant VA to the CEO
United States
Full-time
Remote
Senior Level
$7/hr - $7.50/hr
5+ years expVirtual Rockstar is hiring a Senior Executive Assistant on behalf of a US-based healthcare and telehealth organization. This high-level role is designed to support the CEO by managing complex travel, maintaining inboxes and calendars, and ensuring executive priorities are met seamlessly.
Staffing & Recruiting
Responsibilities
Manage the CEO’s high-volume inbox, including prioritization, drafting responses, and flagging action items
Own complex calendar management across multiple time zones
Prepare daily and weekly executive briefings, agendas, and pre-read materials
Anticipate executive needs and proactively resolve issues before escalation
Maintain strict confidentiality when handling sensitive leadership information
Coordinate frequent domestic and international travel, including multi-leg itineraries
Manage flights, accommodations, ground transportation, and detailed travel plans
Ensure seamless travel execution with minimal last-minute disruptions
Act as the point person for travel changes and urgent logistics
Join select executive meetings as needed
Track action items and decisions from meetings
Coordinate follow-ups across internal teams to ensure execution
Provide light project coordination to support leadership initiatives
Organize and maintain executive documents and shared drives
Ensure files, notes, and resources are easy to access and up to date
Maintain version control and structured documentation systems
Qualification
Required
5+ years of experience supporting C-suite or founder-level executives
Proven expertise in heavy, complex travel coordination
Exceptional organizational and time-management skills
Strong written and verbal English communication skills
Calm under pressure with a proactive, solutions-oriented mindset
High level of discretion, judgment, and professionalism
Ability to anticipate needs and manage competing priorities effectively
Benefits
Competitive salary commensurate with experience
Opportunities for professional development and growth
Work in a dynamic and supportive team environment
Make a meaningful impact by helping to build and strengthen families across the globe
Company
Virtual Rockstar Careers
Are you a skilled virtual assistant looking for rewarding opportunities to showcase your talent and expertise? Look no further than Virtual Rockstar! Virtual Rockstar is a community of dedicated professionals committed to excellence, integrity, and collaboration.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase