Virtual Rockstar Careers · 6 hours ago
Executive Assistant to CMO \/ Marketing Project Coordinator VA
United States
Full-time
Remote
Mid, Senior Level
$7/hr - $7.50/hr
3+ years expVirtual Rockstar is hiring an Executive Assistant / Marketing Project Coordinator to support the Chief Marketing Officer for a US-based telehealth and healthcare organization. This role involves managing the CMO's calendar, coordinating marketing initiatives, and ensuring projects are executed on time and to standard.
Staffing & Recruiting
Responsibilities
Manage the CMO’s inbox and calendar with strong prioritization and discretion
Coordinate meetings, deadlines, and deliverables tied to marketing and telehealth initiatives
Track follow-ups and ensure commitments made in meetings are executed
Maintain visibility into priorities so nothing stalls or falls through the cracks
Prepare summaries, reminders, and status updates for leadership
Support marketing campaigns, launches, and growth initiatives from planning through execution
Coordinate timelines, assets, approvals, and deliverables across teams
Liaise with internal stakeholders (leadership, operations, sales) and external partners or vendors
Maintain and update project boards, dashboards, and trackers
Flag risks, delays, or blockers early and proactively propose solutions
Assist with content coordination, campaign execution, and growth initiatives specific to telehealth
Support scheduling and organization of telehealth-related marketing activities
Ensure marketing efforts tied to telehealth are documented, organized, and deadline-driven
Help repurpose, organize, or prepare marketing content as directed by the CMO
Qualification
Required
3–5+ years of experience as an Executive Assistant, Marketing Coordinator, Project Coordinator, or a hybrid role supporting marketing leadership
Strong written and verbal English communication skills
Excellent follow-through with the ability to manage multiple initiatives simultaneously
Highly organized, systems-oriented, and detail-focused
Confident working directly with senior leadership
Strong understanding of how marketing campaigns move from planning to execution
Proactive, ownership-driven mindset with a high sense of urgency
Benefits
Competitive salary commensurate with experience
Opportunities for professional development and growth
Work in a dynamic and supportive team environment
Make a meaningful impact by helping to build and strengthen families across the globe
Company
Virtual Rockstar Careers
Are you a skilled virtual assistant looking for rewarding opportunities to showcase your talent and expertise? Look no further than Virtual Rockstar! Virtual Rockstar is a community of dedicated professionals committed to excellence, integrity, and collaboration.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase