Elm City Communities · 1 day ago
Director of Procurement
New Haven, CT
Full-time
Onsite
Director/Executive
$100K/yr - $125K/yr
6+ years expElm City Communities is seeking a Director of Procurement to oversee all procurement and contracting functions for the agency. The role involves ensuring compliance with federal and state regulations while managing operations with significant financial and organizational impact.
Government Administration
Hiring Manager
Cassandra Bacon, CSP
Responsibilities
Provide strategic procurement guidance, innovative solutions, and technical expertise to agency leadership
Develop, recommend, and administer procurement policies and procedures in compliance with federal (HUD/FAR) and state statutes and regulations
Maintain current knowledge of government contract law and procurement best practices
Plan and direct agency-wide procurement activities for all departments including Property Management, Modernization, Real Estate Development, Social Services, Finance, Human Resources, Information Technology, Legal Services, and Section 8 Programs
Manage competitive solicitations including Requests for Proposals (RFPs) and Invitations for Bids (IFBs)
Develop, negotiate, and administer contracts, subcontracts, memoranda of agreement, and cooperative agreements
Review specifications, cost estimates, performance requirements, and delivery schedules
Process contract modifications, amendments, extensions, and closeouts
Oversee purchase order processes and procurement software systems
Ensure compliance with HUD, Federal Acquisition Regulations (FAR), Connecticut procurement regulations, and agency policies
Consult with legal counsel on contract interpretation and regulatory compliance
Monitor Section 3, Davis-Bacon, and prevailing wage compliance
Coordinate with and respond to auditors regarding procurement activities
Conduct dispute resolution hearings for claims, protests, and appeals
Review contractual terms to identify legal risks and develop mitigation strategies
Maintain vendor registration system and cultivate professional supplier relationships
Conduct outreach to maximize vendor participation, with emphasis on Minority, Women, Resident, and Section 3 businesses
Coordinate pre-proposal conferences and proposal evaluations
Provide training to vendors on agency procurement policies and procedures
Maintain and organize comprehensive procurement files, contract documents, and compliance records
Prepare regular reports on procurement activities, contract status, and planning metrics for management and Board of Commissioners
Manage tracking and safekeeping of small and attractive assets and inventory
Update procurement information on agency website
Develop and deliver procurement training for agency employees across all divisions
Supervise, evaluate, and mentor assigned procurement staff
Manage information technology needs for the procurement division
Qualification
Required
Bachelor's degree in Business Administration or related field required
Six to ten years of progressively responsible contracting or procurement experience, including minimum four years in a supervisory capacity (or equivalent combination of education and experience)
Public Housing Agency (PHA) or government contracting environment
Federal and state procurement regulations and contract law
Solicitation techniques, negotiation, and dispute mediation
Microsoft Office Suite and procurement software systems
Strong written and oral communication skills
Ability to work independently with minimal supervision in a fast-paced, decentralized environment
Must obtain or possess within one year of hire: Certified Public Purchasing Officer (CPPO), OR Certified Professional Public Buyer (CPPB), OR Certified Purchasing Manager (CPM), OR Certified Professional in Supply Management (CPSM)
Valid Connecticut driver's license
Preferred
advanced degree and/or additional professional training
Company
Elm City Communities
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase