Salem Clinic, P.C. · 9 hours ago
Human Resources Assistant
Main, Salem, OR, US
Full-time
Onsite
New Grad, Entry Level
$20.64/hr - $26.46/hrSalem Clinic, P.C. is dedicated to improving health with compassion and respect. The Human Resources Assistant will lead full-cycle recruitment, coordinate onboarding, and support various HR functions to ensure smooth operations.
Health CareMedicalPrimary and Urgent CareWellness
Responsibilities
Manage all job postings, position numbers, and advertising, ensuring accuracy
Collaborate with hiring managers to understand qualifications, skills, and experience required for each open position
Proactively use a variety of strategies and platforms to attract talent and keep job postings highly visible in applicant searches
Coordinate all aspects of employee on boarding, including verifying starting wages using clinic pay scales, sending onboarding materials, entering pre-hire information, conducting weekly in-person new employee orientation, entering post-hire information into ADP, coordinating TB program compliance, and troubleshooting onboarding issues
Schedule and coordinate second-session orientation
Monitor the Human Resources department’s Careers email account
Complete recruitment-related reporting, including application volume, sources of hire, position postings, cost-to-hire, advertising costs, and turnover data
Work with department leadership to maintain up-to-date job descriptions in both content and format
Assign and track parking passes
Process employee change of status forms, including assigning position numbers, removing job postings, updating Human Resources position control and job posting trackers, creating new name badges, and ensuring departments submit new job postings when applicable
Scan paper documents and file them into employee electronic personnel files
Coordinate annual signature page completion
Coordinate medical student externships and job shadows
Coordinate annual OSHA training completion
Update and maintain the employee phone directory
Respond to reference checks, employment verifications, and unemployment claims
Understand the benefit enrollment process and answer employee questions regarding the Clinic’s benefit programs, including medical, dental, life, disability, workers’ compensation, and COBRA insurance; retirement plans; pre-tax and health reimbursement account programs; and other fringe benefits
Assist the Associate Administrator of Operations and Human Resources with various tasks and projects as directed
Provide guidance regarding the application of Clinic policies and employment law issues
Maintain strict confidentiality
Qualification
Required
High school graduate or equivalent
Proficient knowledge of Microsoft Windows applications, including word processing and spreadsheet programs
Ability to type 50 words per minute
Proficient in written and oral communication with strong spelling and writing skills
Skill in establishing and maintaining effective working relationships with employees and the public
Excellent organizational skills and the ability to multitask
Ability to read, interpret, and apply Clinic policy and legal requirements
Ability to adapt to changing assignments and work pace
Benefits
401(k) retirement plan with a 10% employer contribution
100% Clinic-paid employee premiums for medical, dental, and vision plans (50% Clinic-paid premiums for part-time employees)
Free lab and imaging services when performed at Salem Clinic for those enrolled in the Clinic’s medical plan
Health Reimbursement Account (HRA)
Life and Long-Term Disability Insurance
Paid Time Off and Holiday Pay
Flexible Spending Account (FSA)
Athletic & Weight Management Club Credits
Bilingual pay differential program (3% wage increase if qualified)
Company
Salem Clinic, P.C.
Salem Clinic is a physician and surgeon owned multi-specialty medical clinic.
Founded in 1925
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase