HEAPY · 8 hours ago
Quality Systems Coordinator
Dayton, OH
Contract
Onsite
Senior Level
5+ years expHEAPY is a fast-growing engineering firm dedicated to building a sustainable and resilient society. They are seeking a Quality Systems Coordinator to manage quality system documents, support audits, and drive continuous improvement of document workflows.
ComputerInformation TechnologySoftware
Responsibilities
Develops and implements document control procedures to ensure consistent creation, review, approval, distribution, and archiving documents for all facilities
Organizes and maintains a centralized document management system
Coordinates with subject matter experts to create and update documents, ensuring accuracy and compliance with organizational standards
Facilitates the retrieval of documents when needed, maintaining an organized and searchable document repository
Implements archiving processes for outdated or obsolete documents
Conducts regular audits to verify compliance with document control procedures
Participates in internal and external quality audits
Identifies opportunities for process improvements and efficiency gains within the document control function
Collaborates with cross-functional teams to implement enhancements to document management processes
Maintains accurate records of document versions, revisions, and distribution
Generates reports on document control metrics and key performance indicators
Maintains documented information related to monitoring and measuring devices, including calibration, verification, and inspection records
Coordinates calibration and verification schedules for applicable monitoring and measuring equipment
Ensures calibration status, traceability, and records meet ISO 9001:2015 requirements
Tracks out-of-calibration conditions and support corrective actions, as needed
Ensures obsolete or unsuitable monitoring and measuring devices are properly identified and removed from use
Supports internal and external audits related to monitoring and measuring resources
Additional responsibilities as requested/needed
Qualification
Required
Bachelor's degree in a relevant field or equivalent work experience in document control, quality management, or engineering administration
Minimum 5 years of quality control experience within an ISO-regulated environment
Strong knowledge of ISO 9001, particularly requirements related to documented information and records control
Experience using document management systems (e.g. SharePoint)
High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat
Hands-on experience preparing documentation for internal audits, external audits, and certification reviews
Expertise in document numbering, version control, and file structure organization
Strong organizational skills, keen attention to detail, and the ability to multi-task effectively
Preferred
Experience working in an ISO 9001-certified QMS environment
Excellent communication and interpersonal skills
Familiarity with ISO 9001 requirements for monitoring and measuring resources (calibration / verification)
Company
HEAPY
HEAPY is redefining engineering excellence with a team of dedicated to delivering sustainable, resilient, and future-ready solutions.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
John T.
Chief Financial Officer
Ryan Henderson
Chief Operating Officer
Company data provided by crunchbase