A-CAP · 12 hours ago
Office Administrator
Miami, FL
Full-time
Onsite
Senior Level
5+ years expA-CAP is a leading provider of capital and third-party asset management solutions. They are seeking a dynamic Office Administrator to oversee daily operations in their Miami office, ensuring a professional and efficient workplace while providing exceptional support to the executive team and employees.
AdviceInsuranceLife InsuranceVenture Capital
No H1B
Responsibilities
Perform reception duties by welcoming visitors and guests, managing phone inquiries, and handling incoming/outgoing mail and packages in compliance with security protocols
Oversee daily office operations to ensure a professional, welcoming, and well-maintained workplace
Handle office facilities, including space upkeep, vendor coordination, repairs, equipment, and supplies
Negotiate the purchase of office supplies, equipment, and services in accordance with budgetary guidelines
Partner with HR on office layout planning, seating arrangements, internal moves, and onboarding/offboarding coordination
Collaborate with HR to support employee experience through events, office celebrations, and engagement initiatives
Provide the Executive team assistance with direct troubleshooting, and coordination with remote IT support
Support HR and remote IT team with desktop setup, workstation configuration, and software installation for onboarding employees
Support A/V functions including video-conferencing equipment, video-walls, streaming services
Act as a liaison between on-site employees and IT for troubleshooting technical issues, while ensuring compliance with A-CAP's cybersecurity protocols during equipment handling
Qualification
Required
5+ years in office administration or similar role, preferably within private equity, investment management, finance, or other professional services
Bachelor's degree preferred or equivalent relevant experience
High level of discretion, diplomacy, and confidentiality in all matters
Exceptional time management, ability to multitask, and attention to detail
Excellent verbal and written skills; ability to present information clearly and concisely
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); ability to quickly learn additional systems (conferencing tools, etc.) and provide on-site assistance to remote IT support teams
Proactive, analytical, resourceful and solution-focused mindset
Ability to work independently, make sound judgments, and manage competing priorities
Strong interpersonal skills, and customer service mindset
Thrives in a fast-paced, dynamic, and sometimes stressful environment
Preferred
Bachelor's degree preferred or equivalent relevant experience
Benefits
Competitive compensation programs
Employer-sponsored medical, dental, and vision insurance
Paid Life & AD&D Insurance (for employees and families)
Paid Disability Insurance (STD + LTD)
Paid Parental Leave
Paid Vacation and Sick Leave
Paid Holidays
Voluntary Supplemental Insurance
Safe Harbor 401(k) plan with employer match
And other benefits and perks!
Company
A-CAP
A-CAP provides solutions and services to policyholders, insurers, and capital partners.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
BDT & MSD Partners
2025-08-01Debt Financing
Leadership Team
Kenneth King
Chief Executive Officer
Recent News
Business Wire
2025-08-02
Morningstar.com
2025-06-14
2025-04-22
Company data provided by crunchbase