Berkley Technology Services · 15 hours ago
Executive Assistant
Westbrook, ME
Full-time
Onsite
Senior Level
$65K/yr - $75K/yr
5+ years expAcadia Insurance is a regional property casualty insurer and part of W.R. Berkley Corporation, one of the largest property casualty insurance holding companies in the United States. The Executive Assistant provides high-level administrative and operational support to the President and executive team, ensuring smooth daily operations and effective communication across the organization.
Information TechnologyProject ManagementSoftware
No H1B
Responsibilities
Provide comprehensive administrative support to the President and executive team, ensuring effective and efficient operations
Manage complex calendars, arrange meetings and conference calls, including coordinating schedules, taking and distributing meeting notes, arranging for meeting spaces, and setting up necessary technology
Assist in the preparation and distribution of correspondence, reports, presentations, and other documents
Prepare agendas for meetings and briefs, ensuring that the President and executives are well-prepared for all engagements
Coordinate travel arrangements including booking flights, hotel accommodations, transportation, and meal reservations as needed
Act as a liaison, maintaining open lines of communication among executives, managers, and employees
Maintain a high level of professionalism and confidentiality in dealing with sensitive information
Assist in the execution of special projects as required by the executive team
Prepares financial reports, expense reports, invoices, credit card resolution and provide other financial administration support
Reviews and organizes, as needed, corporate records, documents, and reports on the company drive including maintaining company internal SharePoint site
Support employee engagement by orchestrating elements of Employee Recognition Program and supporting key HR and management initiatives
Perform other duties as assigned
Qualification
Required
Minimum 5 years' experience in an administrative role at the executive level
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Copilot) and other office productivity tools
Excellent communication skills, both written and verbal
Strong organizational skills with the ability to prioritize multiple tasks seamlessly with excellent attention to detail
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Ability to maintain a high level of integrity, discretion, and confidentiality
Ability to adapt to change with a focus on problem solving
Preferred
Bachelor's degree in Business Administration or related field preferred
Experience in the insurance industry highly desired
Benefits
Health
Dental
Vision
Dental
Life
Disability
Wellness
Paid time off
401(k)
Profit-sharing plans
Company
Berkley Technology Services
Berkley Technology Services offers networking, software development, UI/UX design, project management and IT shared services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Evan Krueger
Software Engineer CoOp
Jennifer Mignone, SHRM-CP
Senior Human Resources Business Partner
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