New York State Office of Mental Health · 14 hours ago
Administrative Assistant 1/Administrative Assistant Trainee (NY HELPS), Central Office;
Albany, NY
Full-time
Onsite
New Grad, Entry Level
$40K/yr - $48K/yr
0+ years expThe New York State Office of Mental Health (OMH) is recruiting for an Administrative Assistant 1/Administrative Assistant Trainee to support the Revitalization Program. The role involves providing administrative support for personnel issues, financial tracking, training compliance, and assisting various teams within the organization.
GovernmentHealth CareMental HealthWellness
Responsibilities
Act as a direct point of contact for program field supervisors located throughout the state and assist them with personnel related transactions through the review of paperwork prior to submittal to Personnel
Serve as personnel/payroll liaison for Revite teams and assist with the hiring of new employees and ongoing administrative support of approximately 100 existing employees
Assist Revite Program Manager with the management of financial tracking databases which track spending for capital funded projects through the logging of expenses and generation of reports as requested, as well as reconcile project spending with detailed funding source information into the State Financial System (SFS)
Maintain a database that tracks program related travel expenses, assure travel costs are associated with the correct work team or special fund project, and generate reports as requested
Provide guidance for proper completion of travel vouchers and act as Statewide Financial System (SFS) proxy for the submission of travel related expenses
Monitor program compliance with mandatory training requirements, distribute training materials to all teams and ensure that training completion is reported in a timely manner
Assist all bureaus within ASSG with various tasks including phone coverage, mail distribution, ordering office supplies, maintaining staff and team itinerary calendars, maintaining hard copy and electronic files, and track and file purchase requisitions for the BED&I Director
Coordinate with OMH facility managers to plan 'Revite' team facility visits to obtain resource requests, schedule assessment meetings, and develop a schedule and materials list. Follow up after each visit to evaluate performance
Qualification
Required
Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience
Candidates must have permanent status as an Administrative Assistant 1, Grade 11 and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law
Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership or equivalent offerings through another entity as determined by the agency
All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11
Benefits
NYS pension and retirement programs
Annual cost of living and performance advance increases
Comprehensive medical, dental, and vision plans
Flexible spending accounts for health and dependent care
Paid time off, including thirteen paid holidays per year
Paid personal leave
Vacation leave
Sick leave
Company
New York State Office of Mental Health
The New York State Office of Mental Health (OMH) promotes the mental health and well-being of all New Yorkers.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Amanda Saake, LMSW, CPRP, NYCPS-P
Chief Advocacy Officer
Joe Fiorini
Chief Safety and Security Officer
Recent News
2025-02-07
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