YMCA of Greater Oklahoma City · 8 hours ago
Office Administrator & Family Engagement Specialist, YMCA Child Development Center - Oklahoma City
Oklahoma City,OK,US
Full-time
Onsite
Entry Level
2+ years expYMCA of Greater Oklahoma City is seeking an Office Administrator & Family Engagement Specialist to join their team. This role involves performing administrative tasks and enhancing family engagement within the Child Development Center.
Non-profit Organization Management
Responsibilities
Perform general administrative tasks for the group
Handle information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings, answering phones and conference calls
Assist with documentation, report building, database management, and other client-based record keeping tasks
Focus on family engagement within the Child Development Center
Respond to stand requests from internal or external customers
Create center newsletters, family volunteer opportunities, and engage in family/staff activities
Electronic and hard copy filing and file maintenance
Work on monthly/quarterly reports, monthly database upkeep, weekly/monthly recording, supporting multiple client programs
Print, copy and scan hard copy files
Data entry and validation in electronic databases
Develop and compile weekly reports
Schedule meetings
Maintain and communicate group calendars
Order departmental supplies
Correspond with vendors for departmental needs and invoicing
Coordinate/schedule departmental events including catering needs
Meet and escort visitors
Answer phone calls
Take messages/meeting minutes
Coordinate building maintenance needs
Qualification
Required
High school diploma or equivalent
Works with moderate supervision/guidance
Works on straightforward tasks using established procedures
Good organizational skills
Working with Database
Basic shipping and receiving skill
Good communication skills (written and verbal)
Microsoft Office to include outlook, teams, word and excel
Microsoft Excel: 2 years (Required)
Must be certified in PR/CPR, AED, O2, and First Aid. (Training provided by the Y, if needed)
Must pass YMCA and DHS background check
Ensures accuracy in documents, data entry, and scheduling
Ability to handle unexpected issues and changes in workflow
Quick shifts in priorities and tasks are common
Acting as a friendly, helpful first point of contact for visitors and callers
Benefits
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance
Company
YMCA of Greater Oklahoma City
The Y is one of the nation’s leading nonprofits strengthening communities through youth development, healthy living and social responsibility.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kelly Kay
President & CEO
David Warde, CPA
VP of Finance, CFO
Company data provided by crunchbase