NEOGOV · 18 hours ago
City Manager's Executive Assistant
Rialto, CA
Full-time
Onsite
Mid Level
$76K/yr - $101K/yr
4+ years expNEOGOV is a company seeking a City Manager's Executive Assistant to provide a wide variety of responsible and confidential administrative support to high-level officials such as the City Manager and Mayor. The role includes managing office operations, maintaining records, and ensuring effective communication within the City Manager's Office.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provides excellent customer service and effective public relations in all interactions with the public, City staff, elected officials, dignitaries, the business community, and others contacted in the course of work; provides complex and confidential administrative and secretarial support to City Manager, Assistant City Manager, Mayor, and City Council Members
Serves as office manager and oversees office operations and activities; handles highly confidential information regarding controversial issues, individuals, and/or projects with diversified, City-wide implications; renders confidential assistance to the City Manager as necessary
Screens incoming correspondence, phone calls, and visitors, recognizing and expediting priority matters; refers matters to other staff/departments as appropriate; answers a substantial amount of correspondence on own initiative in accordance with general polices and procedures or knowledge of the City Manager's viewpoint; provides front office assistance to the general public
Serves as liaison between the City Manager, staff, and representatives from other departments and agencies; personally, transmits messages, requests, and instructions as appropriate
Maintains a calendar of activities, meetings, conferences, and various events for the City Manager, Assistant City Manager, Mayor, and City Council Members; makes travel arrangements; coordinates activities with other City departments, the public and outside agencies; processes travel claims as needed
Prepares a variety of correspondence and materials; independently composes letters and memoranda; prepares meeting minutes; creates proclamations and resolutions; types documents from rough draft or transcription or verbal instruction; responds to City Manager's e-mails; reviews all completed documents to ensure accuracy and consistency with City formats and standards
Maintains, develops and implements department filing systems and records; modifies systems as appropriate; monitors contracts; types and proofreads a wide variety of reports, letters, memoranda and statistical charts; composes correspondence for review and signature
Provides support in the preparation and administration of the assigned department budget; monitors expenditures; reviews and processes purchase requisitions and purchase orders; recommends modifications or adjustments as appropriate
Maintains and orders office supplies and equipment; prepares purchase orders; receives invoices and checks for accuracy; processes payments
Provides assistance to the Mayor and Council Members for public appearances, including gathering information and resources for public presentations
As assigned, may provide administrative support to a variety of meetings including commission meetings; attends meetings; prepares minutes; prepares and compiles agenda and agenda packets; disseminates information as appropriate
As assigned, provide assistance in special projects
Perform related duties and responsibilities as required
Qualification
Required
A minimum of four (4) years of highly responsible administrative assistant support or complex secretarial experience in support of administrative or management level staff and operations, preferably in the public sector with familiarity with governmental entities and operations
Equivalent to completion of the twelfth grade preferably supplemented by the completion of college coursework in business administration or a related field
Possession of a State of California driver's license and the ability to maintain insurability under the City's vehicle insurance program
General office administration and secretarial practices and procedures
Business letter writing and report preparation techniques
Modern office procedures, methods and equipment, including computers and supporting word processing and spreadsheet applications
Methods and techniques of maintaining files and records
Policies and practices of developing agendas and meeting materials for assigned committees
Principles and procedures of record keeping
Mathematical principles
Practices used in minute taking and preparation
English usage, spelling, grammar and punctuation
Pertinent Federal, State and local laws, codes and regulations
Perform complex administrative and secretarial support services to the City Manager, Assistant City Manager, Mayor, and City Council Members
Keyboard at a speed necessary for successful job performance
Prepare clear and concise reports
Operate office equipment including computers and supporting word processing and spreadsheet applications at an advanced level of proficiency
Interpret, explain and enforce department policies and procedures
Perform responsible and difficult secretarial work involving the use of independent judgment use to meet critical deadlines
Independently prepare correspondence and memoranda
Work independently in the absence of supervision
Maintain confidential records and reports
Communicate clearly and concisely, both orally and in writing with tact and discretion
Establish and maintain effective working relationships with those contacted in the course of work
Maintain physical condition appropriate to the performance of assigned duties and responsibilities
Exercise decorum, political acumen, and proper protocols in all interactions with elected officials, dignitaries, and others contacted in the course of work
Benefits
Paid Leave--Eleven holidays per year, plus generous vacation, immediate 120 hours sick leave, and 100 hours annually of administrative leave.
Long-Term Disability - 100% City-Paid
Life Insurance - $150,000
Health and Dental Insurance – 100% City-Paid or Opt Out Provision $500 effective January 1, 2015 $1,100.
Vision – Reimbursement up to $300 per fiscal year for employee only.
Deferred Compensation - The City shall pay $750 per month toward deferred compensation plan.
Educational Incentives - Tuition Reimbursement $2,500 per fiscal year. An employee who has completed probationary period and obtained a Masters of Arts or Science degree or doctoral degree from an accredited college or university shall receive an additional 7.5% of their regularly base salary.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase