University of Oklahoma · 10 hours ago
Financial and Administrative Coordinator
Norman, OK
Full-time
Onsite
Mid Level
4+ years expUniversity of Oklahoma is seeking a Financial and Administrative Coordinator to provide professional financial and administrative assistance to the Gaylord College of Journalism and Mass Communication. The role involves managing payroll operations, overseeing accounts payable and receivable, and supporting the Director of Finance and Administration.
EducationHigher EducationUniversities
Responsibilities
Manages day-to-day operations and acts as first point of contact for payroll operations, communicating with faculty, staff, students, and Shared Business Services as needed. Ensures correct and timely processing of position listings, hiring, and payroll actions in coordination with SBSC. Analyzes payroll extracts and actuals to ensure accuracy. Identifies and resolves complex problems, contacting various offices as needed
Monitors the annual personnel budget, coordinating closely with Director of Finance
Oversees accounts payable and receivable for the college, directing and monitoring invoice processing, cash deposits, transfers, reimbursements, and scholarship payments, ensuring accuracy of payments and deposits. Provides college support for Purchasing Card purchases
Monitors incoming payments for faculty and college programs and events including but not limited to all study abroad programs, capstone campaigns, Gaylord Hall Productions, Creative Media Marketplace, Midwinter Conference, Top Jobs, and more. Oversees credit card processing, setting up marketplace stores, reconciling activity, and making corrections as needed
May negotiate with contractors and vendors as needed. Works with SBSC to set up new vendors, ensuring a smooth onboarding process
Supports the Director of Finance and Administration, managing departmental accounts, maintaining budget and grant administration, monitoring and ensuring funds are spent correctly
Provides faculty support with financial and payroll matters
Assists with the development, implementation, and interpretation of policies and procedures to ensure compliance with federal, state, and university policies and regulations
Provides operational support acting as liaison to Sooner Card office to provide door access support to all faculty, staff, and students. Manages keys for the college. Creates and manages associated databases
Manages income associated with building space rentals
Performs various duties as needed to successfully fulfill the function of the position
Qualification
Required
Bachelor's degree in accounting, finance, business, management, or related field
Will accept 48 months of related experience in lieu of the Bachelor's degree
Preferred
Experience working in payroll, finance, or administrative support
OU or higher education experience
Experience working with faculty and students
Ability and desire to perform different types of tasks throughout a given day, ranging from handling of urgent requests to long-term planning and office administration
Critical thinking skills, including an aptitude to research, collect, and analyze data and prepare reports or responses to inquiries
Welcoming and caring demeanor when interfacing with students, alumni, and other staff and faculty colleagues on campus
Ability to learn new systems and processes
Working knowledge of office procedures and accounting processes
Knowledge of Microsoft Office Suite
Strong Excel skills including the ability to build and manipulate spreadsheets
Excellent interpersonal skills
Advanced computer skills
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines
Company
University of Oklahoma
The University of Oklahoma is a public research university that provides variety of undergraduate and graduate programs in multiple fields.
1001-5000 employees
H1B Sponsorship
University of Oklahoma has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (106)
2024 (96)
2023 (83)
2022 (104)
2021 (87)
2020 (68)
Funding
Current Stage
Late StageTotal Funding
$35.4MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development AdministationAir Force Research Laboratory
2024-03-13Grant· $3.1M
2023-11-09Grant· $1.9M
2023-04-05Grant· $8.7M
Leadership Team
Mark Yeary
Co-Founder, Advanced Radar Research Center (ARRC)
Marcus Bowman
Deputy Athletic Director, CFO & Business Strategy
Recent News
The Journal Record
2026-01-17
2026-01-16
The Journal Record
2026-01-11
Company data provided by crunchbase