The National Academies of Sciences, Engineering, and Medicine · 18 hours ago
Executive Assistant
Washington, DC
Full-time
Onsite
Mid, Senior Level
$71K/yr - $89K/yr
6+ years expThe National Academies of Sciences, Engineering, and Medicine is a private, independent, nonprofit institution that provides engineering leadership in service to the nation. They are seeking an Executive Assistant to provide complex confidential administrative support to an executive, manage day-to-day operations, and coordinate various activities and correspondence.
Government Administration
Responsibilities
Manages day-to-day operations of the office, including answering and screening incoming calls and visitors and writing and editing correspondence
Manages activities and correspondence, determining what should be handled by the executive and what can be handled by others
Delegates items to be handled by others and follows-up to ensure proper disposition
Maintains calendars and plans meetings
Schedules and prepares background materials for meetings
Coordinates travel, lodging, and other logistics for meetings
Arranges and participates in conference calls
Creates, maintains, and updates records, databases, and files
Researches and compiles data and information for preparation of presentations and reports
Ensures proper format and adherence to National Academies’ administrative policies and procedures
Where applicable, coordinates Governing Board/Council materials and proposals for the Presidents’ committee
Researches and compiles information for use by executive in the conduct of their work
Examples include identifying potential sponsors and preparing background research, planning and preparing outreach activities, and researching and keeping abreast of changes in constituencies
Interacts with all levels of National Academies’ employees, members, donors, and volunteers as well as the general public, government officials, and distinguished guests
Anticipates the needs of committee members, etc. and responds independent of direction from executive
Applies broad knowledge of major unit activities to respond directly to inquiries and act independently to resolve issues
Develops documentation specific to unit or board/council and advises staff on related processes and procedures
Ensures consistent application of organizational policies and procedures
Prepares and processes financial paperwork, including expense reports and invoice vouchers, and ensures expenses are within budget parameters
Supports a variety of activities related to work of major unit
This may include providing support to Division Chair/committee(s), managing committee appointments, balloting and nomination processes, event planning and management, and responsibility for other significant activities
Oversees administration of special projects or programs such as staff awards, meetings, or elections and coordinates print production of related materials
May coordinate personnel, information technology, telecommunication, and staff development needs for the unit and serve as time and attendance coordinator
Mentors and trains new administrative staff
May coordinate work-flow for support staff in unit
Coordinates and supervises temporary help
Qualification
Required
Ability to solve problems of variety and complexity using originality and ingenuity
Ability to operate with appreciable latitude for independent judgment and action
Experience working in complex environment with a high degree of organizational effectiveness
Ability to work successfully in a team environment
Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication
Excellent communication skills with a proven ability to effectively interact with all levels of employees
Associate's degree in a related field or equivalent knowledge
Six years of related administrative experience
Ability to work at a computer for extended periods of time
Benefits
Medical, dental and vision insurance
Life insurance
Disability coverage
Retirement and savings benefits
Leave benefits such as paid holidays and paid personal leave
Transportation subsidies
Education assistance
Company
The National Academies of Sciences, Engineering, and Medicine
The National Academies provide independent, trustworthy advice and facilitate solutions to complex challenges by mobilizing expertise, practice, and knowledge in science, engineering, and medicine.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ebun Caldeira
Chief Financial Officer
Ahmed Zaki Qasim
Senior Finance Business Partner
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