University of Massachusetts Amherst · 13 hours ago
Clerk III (Research Support Services Clerical Administrator)
Amherst, MA
Full-time
Hybrid
Entry Level
2+ years expThe University of Massachusetts Amherst is seeking a Clerk III (Research Support Services Clerical Administrator) to coordinate contractual award processes and manage data entry for the Office of Post-Award Management. The role involves monitoring communications, liaising with faculty and sponsors, and ensuring compliance with award procedures.
EducationHigher EducationUniversities
Responsibilities
Coordinates administrative award procedures for negotiation and award acceptance by the University
Collects documents and information for electronic files to be reviewed by the Award Administrators or Director/Assistant Director, ensuring the inclusion of applicable items and identifying any outstanding needed items
Creates tasks to follow for missing file items
Performs initial data entry of award data into OPAM’s award management system, entering detailed award information from the award slip, and ensuring that the budget summary for data entry matches the awarded amount
Actively monitors the central email account which receives time sensitive award documents and mission critical communications
Assesses whether the inquiry can be resolved directly and processes it accordingly as appropriate, which may include providing routine information pertaining to OPAM services, procedures, and fact sheet data, or other clerical support
Routes emails to appropriate contacts which might include OPAM Administrator, OPAS, Research Accounting, Controller’s Office, etc
Saves emails in appropriate folders for document retrieval management and official records retention
Acts as a liaison with faculty, academic department staff, and sponsors, ensuring proper assignments, assurances, and approvals are received
Serves as a conduit of information, requesting, receiving, and distributing various items, including materials from the Principal Investigator (PI)
Coordinates the submission of first-execution award documents to sponsors for review/signature before award completion, as well as fully executed award documents to both the sponsor and the Controller's Office for account establishment in the University's financial system
Performs other duties as assigned
Qualification
Required
Two (2) years of full-time or equivalent part-time experience in office work
An Associate's degree or higher may be substituted for the required experience
Interpersonal communication skills including ability to communicate effectively verbally and in writing
Experience With Diverse Clerical Skills And Organizational Skills
Knowledge of and the ability to work with computers (e.g., Microsoft Office, email, and other software systems)
Ability to work under pressure and time constraints and to coordinate several tasks simultaneously, adjusting priorities as the situation requires
Makes appropriate job decisions following standard office policies and past precedents
Ability to work cooperatively as part of a team
Ability to understand and implement written and verbal instructions
Attention to detail and ability to perform work independently, accurately, and efficiently
Company
University of Massachusetts Amherst
The University of Massachusetts Amherst is a public research university offering undergraduate, master's, and doctoral programs.
1001-5000 employees
H1B Sponsorship
University of Massachusetts Amherst has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (69)
2024 (77)
2023 (56)
2022 (79)
2021 (19)
2020 (31)
Funding
Current Stage
Late StageTotal Funding
$137.34MKey Investors
U.S. Department of DefenseU.S. Environmental Protection AgencyThe Howard Hughes Medical Institute
2024-09-18Grant· $7.9M
2024-07-16Grant· $6.37M
2023-11-16Grant· $2.5M
Leadership Team
Christopher Salthouse
Co-Founder Center for Personalized Health Monitoring
Alejandro Reuss
Instructor
Recent News
Research & Development World
2026-01-23
2025-12-17
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