Sails Restaurant · 5 hours ago
Human Resources Coordinator / Office Manager
Naples, FL
Full-time
Onsite
Mid Level
3+ years expSails Restaurant is a renowned hospitality brand looking for a Human Resources Coordinator / Office Manager. The role involves managing the full employee lifecycle, overseeing international visa programs, and ensuring compliance with HR regulations while maintaining efficient office operations.
Restaurants
Responsibilities
Collaborate with the Executive Management Team on HR-related projects and initiatives
Manage the full employee lifecycle in company HRIS system, including hiring, rehiring of seasonal employees, onboarding, and terminations
Ensure all new hires complete necessary documentation and digital onboarding in a timely manner
Complete digital I-9 forms, employment status paperwork, and work authorization renewals
Support H2B employees with social security applications, income verification forms, and other required documentation
Assist with employee benefit enrollments, claims, and questions to ensure timely and accurate processing
Oversee disciplinary actions, praise documentation, and performance review processes in coordination with management
Respond promptly to all team member inquiries regarding HR and payroll matters
Assist with the generation and maintenance of Standard Operating Procedures (SOPs) for HR and office functions
Manage and monitor all aspects of international visa programs, including petitioning, recruiting, planning arrivals and departures, and coordinating housing for international team members
Follow up with new and returning employees through all stages of the visa application process, ensuring clear communication via WhatsApp and email
Maintain compliance with all immigration and labor regulations and assist in ensuring accurate documentation and reporting
Partner with legal and external agencies to support visa-related filings and renewals as needed
Oversee work-related injury claims to ensure integrity, proper case management, and compliance reporting
Manage unemployment insurance claims, reporting, and hearing attendance when required
Support audits in collaboration with ownership
Ensure all compliance filings, including tangible property tax returns, sales tax returns, business license renewals, and permit applications, are submitted accurately and on schedule
Maintain up-to-date records of insurance certificates, permits, vendor W-9s, and contracts
Track deadlines for licensing, insurance renewals, and compliance documentation
Oversee daily office operations to ensure a clean, organized, and efficient work environment
Maintain inventory of supplies and uniforms
Prepare onboarding materials and uniforms for new hires
Manage incoming and outgoing mail, packages, and general correspondence
Coordinate office services, including equipment maintenance, IT support requests, and vendor billing
Schedule meetings, appointments, and conferences as requested by management
Digitally organize and maintain company files, including scanning, saving, and uploading documents to the company drive and UKG profiles
Maintain digital records of receipts, credit card documentation, and correspondence
Organize employee birthday acknowledgments and team celebrations
Prepare and submit monthly sales tax returns and annual tangible property tax filings
Review and verify 1099 vendor documents for accuracy and ensure records are properly saved
Generate and analyze labor cost reports and other HR-related financial data as needed
Support accounting with documentation and reporting for audits and financial reviews
Qualification
Required
Bachelor's degree in business administration, Human Resources, or related field preferred
Minimum 3–5 years of experience in human resources and/or office management, employment, or immigration law
Strong working knowledge of UKG HRIS system or similar HR platforms
Demonstrated understanding of employment laws, HR compliance, and benefits administration
Excellent organizational, time management, and problem-solving skills
Outstanding written and verbal communication abilities
Proficient in Microsoft Office Suite and general computer applications
Reliable, trustworthy, and professional with the ability to handle confidential information discreetly
Pleasant telephone demeanor and strong interpersonal skills
Ability to multitask effectively while maintaining attention to detail
Preferred
Basic accounting and business knowledge preferred
Benefits
Health benefits
50% employee dining discount
Daily family meal
2 weeks of paid time off work after 12 months of employment
Company
Sails Restaurant
2024 Top 100 Restaurants OpenTable.
51-200 employees
H1B Sponsorship
Sails Restaurant has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (1)
2022 (1)
Funding
Current Stage
Growth StageCompany data provided by crunchbase