Vaco by Highspring · 1 day ago
Office Manager
Nashville, TN
Full-time
Onsite
Entry, Mid Level
$24/hr - $28/hr
2+ years expVaco by Highspring is seeking an Office Manager to oversee daily office operations while supporting key human resources functions. This role involves managing administrative processes, coordinating office logistics, and ensuring an organized and efficient workplace.
Staffing & Recruiting
Hiring Manager
Haley Dice Welsh
Responsibilities
Manage day?to?day office activities, including supplies, equipment, vendor relationships, and facility needs
Serve as the primary point of contact for internal staff, visitors, and external partners
Maintain office systems, databases, and documentation to ensure accuracy and accessibility
Coordinate meeting logistics, scheduling, travel arrangements, and company events
Oversee mail distribution, office communications, and general administrative workflows
Support leadership with administrative tasks, document preparation, and operational follow?up
Assist with onboarding processes, including new hire paperwork, orientation scheduling, and ensuring a smooth transition for new employees
Maintain confidential employee files and HR records in accordance with company standards
Support HR compliance efforts by helping with policy updates, documentation tracking, and required reporting
Help coordinate recruitment activities such as scheduling interviews, posting job openings, and communicating with candidates
Assist with benefits administration tasks such as enrollment reminders, documentation support, and employee inquiries
Help plan and execute employee engagement initiatives, trainings, and company culture activities
Assist with tracking expenses, processing invoices, and managing departmental budgets as assigned
Prepare routine reports, summaries, and documentation for leadership review
Ensure timely and accurate processing of administrative and HR?related paperwork
Support special projects and organizational initiatives as assigned
Maintain confidentiality and act in accordance with HR and company policies at all times
Qualification
Required
2+ years of administrative, office management, or HR support experience
Strong organizational, communication, and problem-solving skills
Ability to handle confidential information with discretion
Proficiency in Microsoft Office and general office technologies
Preferred
Bachelor's degree in business administration, human resources, or related field preferred
Experience with HR processes, onboarding, or employee record management a plus
Benefits
Discretionary bonuses
Medical, dental, and vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
H1B Sponsorship
Vaco by Highspring has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase