Human Resource Department Portage County, Ohio · 12 hours ago
Deputy Probate Court Clerk
Ravenna, OH
Full-time
Onsite
New Grad, Entry LevelThe Human Resource Department of Portage County, Ohio is seeking a Deputy Probate Court Clerk to assist in a variety of clerical tasks related to the Probate Court. The role involves processing legal documents, providing customer service, and ensuring accurate record-keeping within the court's system.
CommunitiesGovernmentNon Profit
Responsibilities
Performs a variety of complex clerical tasks involved in the processing, reviewing, and filing of legal documents pertaining to Probate Court matters
Provides direction and assistance on Probate Court matters to attorneys and the public
Opens case files, receipts monies, provides counter assistance, review files for court action, prepare statistical reports, and closes cases
Provide exceptional customer service by assisting customers at the counter or over the telephone, including reviewing documents and ensuring that the required information is provided and complete; determine and collect any costs or fees required; receipt collected monies; answer and customer related questions
Proofread documents for grammar, typos, format and accuracy; docket information in an accurate and timely manner; enter information in the court’s case management system; issue appropriate notices and distribute pleadings to the proper department; generate documents upon customer request; keep case file information in order as defined by statute and department procedures
Process incoming mail and prepare and coordinate service processing, including collecting new cases and service request from the mail or the counter; arrange for service based on standard procedures; update the status in the case management system; process failure of service attempts
Scan documents into the case file database and verify the accuracy of the scanned document, make appropriate corrections, and inform the supervisor of potential problems
Provide assistance to colleagues in the department when necessary due to scheduling, volume, or staffing requirements
Maintains an effective system of communications throughout the organization
Attend staff meetings and all trainings determined to be a benefit to the court as directed
Understanding of the courts’ responsibilities, functions, organizational structure and purpose
Ability to successfully deal with the public whether plaintiffs, defendants, witnesses, attorneys or the public in general, and have the ability to get along with others and all other duties as assigned
Qualification
Required
Under the general supervision of the Chief Deputy Clerk, performs a variety of complex clerical tasks involved in the processing, reviewing, and filing of legal documents pertaining to Probate Court matters
Provides direction and assistance on Probate Court matters to attorneys and the public
Opens case files, receipts monies, provides counter assistance, review files for court action, prepare statistical reports, and closes cases
Provide exceptional customer service by assisting customers at the counter or over the telephone, including reviewing documents and ensuring that the required information is provided and complete
Determine and collect any costs or fees required; receipt collected monies; answer and customer related questions
Proofread documents for grammar, typos, format and accuracy
Docket information in an accurate and timely manner; enter information in the court's case management system
Issue appropriate notices and distribute pleadings to the proper department; generate documents upon customer request
Keep case file information in order as defined by statute and department procedures
Process incoming mail and prepare and coordinate service processing, including collecting new cases and service request from the mail or the counter
Arrange for service based on standard procedures; update the status in the case management system; process failure of service attempts
Scan documents into the case file database and verify the accuracy of the scanned document, make appropriate corrections, and inform the supervisor of potential problems
Provide assistance to colleagues in the department when necessary due to scheduling, volume, or staffing requirements
Maintains an effective system of communications throughout the organization
Attend staff meetings and all trainings determined to be a benefit to the court as directed
Understanding of the courts' responsibilities, functions, organizational structure and purpose
Ability to successfully deal with the public whether plaintiffs, defendants, witnesses, attorneys or the public in general, and have the ability to get along with others and all other duties as assigned
Company
Human Resource Department Portage County, Ohio
The Portage County Human Resources Department is responsible for managing all personnel functions for the departments under the Board of Commissioners and providing assistance on personnel issues to all elected officials and county departments.
Founded in 1808
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase