State of Florida · 1 day ago
PUBLIC INFORMATION SPECIALIST II (WORKING TITLE: COMMUNICATIONS SPECIALIST) - SES - 43005023
Tallahassee, FL
Full-time
Onsite
Mid Level
$55K/yr - $70K/yrThe State of Florida is seeking a Public Information Specialist II (Communications Specialist) to join the Florida PALM Project team. This role involves leading, designing, and delivering communications to internal and external stakeholders, while also supporting project meetings and workshops.
Government Administration
Responsibilities
Assist with leading, designing, delivering, and supporting the execution of Florida PALM communications to internal and external stakeholders through a variety of communication media and principles
Support the planning, presenting, and tracking of Project meetings and workshops
Be highly collaborative and supportive to all areas of the Project, and must excel in communicating to a wide variety of audiences; and
Partner with Project team members and external stakeholders to help the State make a business transition according to the overall Project plan
Creating and maintaining desktop procedures
Working with Communications Manager to coordinate daily and ongoing tasks and responsibilities to prioritize and ensure timely and effective completion
Adhering to DFS policies at all times (e.g., security, dress code, ethics)
Working as a team player and demonstrating a 'teamwork' attitude and professional demeanor
Applying critical thinking (e.g., don’t just solve the problem at hand, solve the core problem)
Communicating concerns or issues to Communications Manager, Deputy Project Director, or Project Director, as appropriate
Drafting communications to multi-tiered stakeholder groups across People, Process, Technology and Project Management
Managing timing and consistency of all Project communications, including agency tasks, Project updates, meetings, and production support
Protecting the Project brand through consistent information, accuracy, professionalism, and consistency
Reviewing and edits documents, deliverables, manuals, emails, presentations, and other artifacts used for external use
Designing marketing communications for meetings, agency activities, system enhancements, website material, and more
Proactively recommending communications to align with Project activities
Creating ad hoc communications and materials to support all areas of the Project
Maintaining and recommending updates to the external Project website
Maintaining internal collaboration website and recommends internal communications
Managing the Florida PALM inbox by reviewing, replying, or sharing stakeholder correspondence with the Project team
Providing creative solutions for innovative ways to communicate with stakeholders
Researching new or improved communication strategies
Managing the Project’s communication tools, including virtual meeting applications, marketing software, survey application, and audio-visual equipment
Traveling to, and managing on-site logistics for, monthly executive meetings
Qualification
Required
Proficient in developing creative content (newsletters, websites, infographics) using creative tools such as Adobe Suite, Canva, and PowerPoint
Experience writing and editing content for both internal and external stakeholders, such as newsletters, communications or meeting minutes
Experience coordinating pre-meeting logistics and running in-person and virtual meetings, workshops, on-site meetings, or other events of various sizes
Ability to walk, kneel, bend, twist, lift, and carry light to medium load up to 50 pounds
Ability to travel in the vicinity of Tallahassee to support offsite meetings or events using own vehicle
Knowledge of the principles and techniques of effective communication
Knowledge of operating virtual software and of audio-visual equipment for managing on-site meeting logistics
Skill in Microsoft Office suite, with proficiency in Word, Excel, and PowerPoint applications
Skill in web design
Ability to produce creative content (e.g., posters, flyers, marketing communications) using design applications such as Publisher, Canva, Adobe, Paint, and the Microsoft Office Suite
Ability to effectively communicate information, verbally, visually, and in writing to individuals or groups
Ability to independently plan, organize, and coordinate work assignments
Ability to establish and maintain effective working relationships with others
Ability to communicate Project information through creative imagery and messaging and by using a range of medias
Ability to define new or refine current communication strategies and media opportunities
Ability to plan, organize and conduct workshops, meetings, and other events in-person or virtually, ranging from a group of 10 to more than 100 participants
Ability to research, collaborate, prepare reports, presentations, and other formal documents
Preferred
Bachelor's degree in a field such as public relations, marketing, communications, journalism, or design
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
Recent News
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2026-01-25
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