Ultimate Staffing · 16 hours ago
Program Manager Assistant
Brea, CA
Contract
Onsite
Entry Level
$25/hr - $25/hr
2+ years expUltimate Staffing has an exciting opportunity for a savvy Program Manager Assistant (PMA) to join its Brea, CA team. In this role, PMAs provide administrative support to the Program's Director and Managers, coordinating various program activities and ensuring effective communication among stakeholders.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Brianna Zhong
Responsibilities
Data Entry: Performs data entry using Microsoft Office tools. Performs Sales Order entry, RMA, Quote Proposals in the MRP system and Quoting software
Resource Coordination: Manages resources and tracks task assignments through Asana (task workflow system)
Administrative Support: Assists the Program Managers with scheduling meetings, preparing agendas, and coordinating logistics. Handles correspondence and maintains program-related documentation
Meeting Coordination: Attends production and customer backlog meetings, takes accurate meeting minutes, and distributes minutes to relevant parties. Tracks action items and follows up on outstanding tasks
Project Tracking: Monitors program progress and performance metrics. Updates and maintains project plans, schedules, and reports
Communication: Serves as a point of contact between the Program Managers and stakeholders. Facilitates effective communication and ensures timely dissemination of information. This also includes regular communication with customers and provides overall program status
Documentation Management: Organizes and maintains program documentation, including reports, presentations, and records. Ensures all documents are up-to-date and accessible
Qualification
Required
Bachelor's degree in business administration or a related field and career experience
At least two years of related experience required
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong analytical and problem-solving skills
Ability to function well in a high-paced and at times stressful environment
Proficient with Microsoft Office Suite or related software
Preferred
Experience in Electronics Manufacturing Industry
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase