Vanderbilt University · 1 day ago
Assistant Director of Operations, Leadership Philanthropy and Engagement
Nashville, TN
Full-time
Hybrid
Mid Level
3+ years expVanderbilt University is seeking an Assistant Director of Operations for their Leadership Philanthropy and Engagement team. This role involves supporting various operational functions, managing communications, and assisting with donor relations efforts while maintaining a process improvement mindset.
E-LearningEducationHigher Education
Responsibilities
Draft various personalized letters and e-mails (communications) for cultivation and stewardship purposes
Possess strong writing and editing skills and the ability to tailor messages that resonate with diverse audiences
Ensure a consistent voice, tone and style that reflects that of the university Chancellor and Vice Chancellor, Vanderbilt’s organizational values, and supports DARs operational goals
Collaborate on multi-person teams for strategic university wide initiatives and events
Assist the Leadership Philanthropy and Engagement office with special projects/initiatives such as Chancellor’s personal outreach
Oversee Development Officer approval process (sign off) of communications crafted for leadership
Demonstrate expert ability to operate PowerPoint presentations in a Zoom environment, ensuring seamless transitions and effective visual support for virtual discussions and presentations
Maintain a process improvement mindset, consistently looking for ways to improve accuracy and efficiency
Track and maintain event details in internal tracking tools
Track status of invitees - invited status pending, yes, or declined
Provide status of events – how many seats available, reserved, etc. as requested
Gather guest names post-event and enter into Affinaquest database
Compile event tracking data and reports
Under the direction of the Senior Director of Hospitality and Concierge Services, track and manage data, assist with expense reports, PowerPoints, website editing, football ticket management as needed, and gift bag assembly and delivery as needed
Other duties as assigned
Qualification
Required
A bachelor's degree, or the equivalent, is necessary
3 years of relevant experience, or the equivalent, is necessary
Proven experience as a writer and editor, preferably within the non-profit or fundraising sector
Communication skills with the intellectual depth necessary to effectively relate to all audiences, from entry-level to senior level
Clarity, crispness, and effectiveness in written and oral presentations
Exceptional interpersonal skills and credibility, maturity and sound judgment required to effectively engage with all potential candidates
Proven ability to manage effectively during times of growth and change
Strong project management skills with the ability to handle multiple priorities simultaneously
Ability to execute projects within established processes, including delegation of tasks, materials organization, and managing deadlines
Capacity to perform in an intellectually rigorous and complex environment
Demonstrated ability to analyze, use, and present data
Exhibit personal characteristics enabling effective interaction with important constituencies and possess a genuine commitment to the advancement of education and to the principles governing Development and Alumni Relations
Preferred
This is not required, but preference given to experience working within higher education, non-profit, development, or other large organizations
Company
Vanderbilt University
Vanderbilt University is a private research university offering undergraduate, graduate, and professional programs.
1001-5000 employees
H1B Sponsorship
Vanderbilt University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (90)
2024 (91)
2023 (87)
2022 (58)
2021 (62)
2020 (65)
Funding
Current Stage
Late StageTotal Funding
$28.55MKey Investors
Mark AbkowitzNational Science Foundation
2018-11-07Grant· $4.5M
2018-04-18Grant· $0.55M
2015-07-10Grant· $12.8M
Leadership Team
B
Bharat Bhuva
Professor
Bill Blot
Professor
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